Program Assistant at FHI 360

Requisition ID: 2026200357

Job Summary

• Under the supervision of the Senior Program Officer, the Program Assistant will provide administrative, logistical, and programmatic support to ensure the effective implementation of the MNCH/N project activities.
• The role will support day-to-day project operations, including coordination of meetings and field activities, documentation, reporting, and communication with internal teams and partners.
• The Project Assistant will contribute to timely delivery of project outputs by supporting planning, tracking, and organization of project tasks in line with organizational policies and donor requirements.

Key Responsibilities

• Support the Senior Program Officer to maintain program monitoring checklists and budget tracking tools to effectively track deliverables and monitor the burn rate of project activities in line with the approved workplan.
• Assist with the collation, review, and timely submission of routine progress reports (weekly, bi-weekly, monthly, and quarterly) from sub-teams and partners.
• Maintain accurate and up-to-date project documentation by organizing files and managing a database of progress reports, meeting minutes, and internal and external correspondence.
• Support project implementation and coordination activities, including workplan development, activity scheduling, and tracking of deliverables and resource allocation.
• Assist in monitoring dashboards used to track budget pipelines, labor reports, and other project performance indicators for the EPiC MNCH/N project.
• Support the preparation of reports, proposals, presentations, and other program-related documentation for internal and external stakeholders.
• Coordinate meetings, including scheduling, logistics, note-taking, and follow-up communication with project teams and partners.
• Perform other duties as may be assigned by the Senior Program Officer.

Qualifications and Requirements

• Bachelor’s degree (BS/BA) in Public Health, Business Administration, Health Sciences, Behavioral Sciences, or a related field.
• 3 years of relevant experience supporting projects or programs in an international development, NGO, or donor-funded environment.
• Familiarity with U.S. Department of State (DOS)–funded programs and experience working with non-governmental organizations in Nigeria is an added advantage.
• Demonstrated success working in multicultural and multidisciplinary environments is required.
• Prior experience must clearly demonstrate the knowledge, skills, and competencies outlined above.

Knowledge, Skills and Attributes:

• Strong organizational and analytical skills, with keen attention to detail and the ability to manage multiple tasks simultaneously.
• Good written and verbal communication skills in English.
• Ability to work collaboratively and effectively within a diverse team environment.
• Strong interpersonal skills with the ability to build and maintain positive working relationships.
• Well-developed computer skills, including proficiency in standard office applications.
• Ability to plan, prioritize, and manage competing tasks under tight deadlines, both independently and as part of a team.
• Willingness and ability to travel up to 25% of the time as required by the role.

Typical Physical Demands:                                        

• Typical office environment.
• Ability to drive long hours on regular basis.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:           

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 25% - 35%.