Procurement Supervisor at Kest Professional Services

Job Description

• Responsible to choose the best suppliers, negotiate the best prices plus issue and manage contracts, whilst managing the staff.

Responsibilities

• Manages all aspects of purchasing, storage and order/inventory control.
• Responsible for the issuing and distribution of inventory items within the hotel, and for the accurate and timely allocation of costs to user department.
• Ensures that hotel expenses are minimized through the use of effective purchasing and by obtaining the most competitive prices for goods and services.
• Monitors all costs in the Purchasing Department and initiates and maintains measures to control these.
• To work closely with Financial Controller for internal control Policy and Procedures throughout the department, regarding purchasing, receiving, inventory control, issuing and emergency issuing.
• Advises the General Manager and Financial Controller of the cost and implications of each department's consumption of inventory and non-inventory items.
• Obtains and coordinates all product and purchase specifications from the various heads of the department by means of a purchase request (PR) and maintain files of these purchase request together with purchase orders (PO).
• Acquires three (3) price quotations from various sources to determine the lowest cost while maintaining the best quality for any item(s) requested by the different departments or as per SOP.
• To work closely with the Financial Controller for the creation and maintenance of certain data namely: Inventory Items, Par Stock, items to be included as inventory items, re-order points, item listing, Purchase Orders, Unit of Measure, and inventory levels for all items maintained in inventory.
• Ensures that every department in the hotel receives goods and services as required and to the standards they have specified at the best possible price.
• To ensure all POs are closed on a monthly basis.
• Manage and renew the hotel contract as per the contract management SOP.
• To liaise with the departmental HOD concern for renewal three months before the expiry date

Requirements

• Degree in Business Administration or a related field.
• Experience as a purchasing manager or in a similar position.
• Deep knowledge of inventory and supply chain management.
• Supervisory and management experience.
• Proficiency in Microsoft Office and purchasing software.
• Excellent communication skills, both written and verbal.
• Strong critical thinking and negotiation skills.
• Strong planning and organizational skills.
• Ability to work independently.