Procurement Officer at Youth Empowerment and Development Initiative (YEDI)

Job Description

• Ensure full knowledge of the process for receiving procurement requests, processing, and following up on the deliveries.
• Receive Procurement Requisition Forms after being registered, reviewed by the Finance/Admin officer and responsible staff.
• Ensure the necessary approvals are obtained before execution.
• Procure goods and services efficiently and exceed compliance standards seeking the best value for money.
• Assist in conducting appropriate solicitation (for goods and services, etc.) following the organization’s guidelines.
• Establish and maintain sound working relationships with suppliers and stakeholders.
• Ensure compliance with organizational and donor policies.
• In liaison with the supervisor and program and finance team, coordinate preparation, evaluation, analysis and approval of bids and tenders.
• Building and managing effective relationships with internal and external stakeholders in order to achieve common goals.
• Take minutes of and coordinate the Procurement Evaluation Committee agenda, meetings, etc.
• Streamline procedures and resolve problems related to procurement processes in his/her custody.
• Consolidate and circulate Bi-Weekly procurement status reports to user departments.
• Follow up with vendors for timely deliveries,
• Liaise with the requestor to ensure proper delivery including technical pre-delivery inspections is appropriately carried out.
• Issuance of purchase order in a timely manner, liaising with vendors and internal stakeholders at the time of confirming an order.
• Compile all the documentation and forward for payment, following up with Finance to ensure timely settlement of invoices.
• Ensure that for all procurements, copies of documents are retained and filed.
• Ensure that all procurement and contract trackers are updated retained and filed.
• Ensure that the monthly procurement and contracts reports are updated and sent.
• Act as the contact person for filing and retrieving all documents in procurement.
• Continuously monitor requisitions to ensure that proper procedures are followed, and policies are enforced.
• Any other duties as assigned.

Qualifications

• Interested candidates should possess a Bachelor's Degree
• Minimum of three (3) years of experience in procurement, supply chain management or related field.
• A clear understanding of procurement policies, ethics and compliance are essential.
• Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and a high sense of responsibility.
• Demonstrated attention to detail and prioritization skills.
• Good computer skills are required, knowledge of MS Office programs, especially in MS Excel.
• Positive and communicative attitude.
• Willingness to learn and to progress professionally.