Procurement Officer at Smit Lamnalco

Job Description

In this role you are responsible for purchasing third party materials, services and/or equipment from third party suppliers for our operations. You are responsible for executing purchasing related     activities, purchase process monitoring and coordinating, supplier contact management and purchase administration, in line with the central coordinated sourcing strategy and relevant policies and procedures, to ensure the realization of the purchasing process and uninterrupted and timely supply at optimum cost within specifications.

• Invite suppliers to quote and draft request for quotation whilst also preparing comparisons for selection with Internal Stake holders
• Register and process complete approved purchase requisition upon receipt in line with Routine, Critical and Urgent delivery
• Issue the RFQ to the supplier(s) based on the purchase requisition from operations, in close cooperation with the global procurement team assuring compliance to the sourcing strategy.
• Negotiate price and the terms & conditions with supplier(s) Compose and Issue Purchase Orders (PO) accordingly
• Commercial Evaluation of Bids of supplier(s) and assuring technical compliance to the specification provided by operations.
• Prepare comparison of quotes and submit same to respective internal clients for approval (for purchase above pre-set limits)
• Advise Suppliers/Vendors with remittance details received from account payable
• Work well with finance and technical department to ensure cost coding of all purchase requisition are done in line with Company policy in ERP
• Monitor delivery time, follow up with suppliers, Freight forwarders, agents, receivers and inform internal clients.
• Assuring compliance to the Global defined sourcing strategy and appropriate adherence to the sourcing process, executing of operational tasks in provided systems and tools
• Establish and maintain good working relations with and all stake holders
• Promote corporate identity and image of the Company
• Ensure both the technical department and Contract Management are fully informed on all matters relating to spares for vessel i.e. Purchase, Transit, Storage and Delivery to vessel
• Provide monthly/quarterly/periodic purchase status report for internal stakeholders
• Ensure reliability and avoidance of downtime/revenue loss off-hire by making sure all spares are delivered to vessels in a timely manner.
• Evaluate all Vessel Requisitions, Clarify with technical department on specifications where necessary
• Monitor the performance of preferred suppliers, drive and sustain best quality/delivery for goods and services and provide periodic reports
• Conduct periodic Audit/Evaluation on Suppliers/vendors to ensure compliance
• Good organizational skills, ability to prioritize array of task/information and follow through on issues to ensure timely resolution.  

Qualifications

• A University or bachelor’s degree in supply chain management or 2-3 years’ experience in a purchasing, procurement, supply chain in the maritime industry.
• Strong commercial & negotiation skills.
• Strong communication and relationship building skills
• A Pro-active, hands-on and decisive working approach.
• Fluent (verbal and written) in English
• Proficiency in the use of MS Office Suite and ERP software.
• Driven with right attitude to excel in a multicultural environment.
• Experience in Logistics and warehousing will be an added advantage
• Team player
• Weekend work might be periodically required due to dynamics of operations