Procurement Officer at Oiltest Group

Job Ref: PROCOF/23/03

Key Tasks

• Analyze the purchase request from the user departments and determine the appropriate method of procurement, Quotation, Tender and Request for Proposal.
• Provide assistance to user departments, when required, in the preparation of specifications, etc.
• Collaborate with user units, vendors, and technical experts in preparing specifications for Quotations, Tenders, Proposals and Supply Agreements in a clear and concise manner.
• Prepare contract with vendor and maintain contract after award, ensuring that all documents are kept current and complete. Confer with suppliers regarding delivery, quality, etc. to ensure that the requirements are met.
• Arrange for samples, testing and evaluation of new products.  Collaborate with staff on new standing agreements, ensuring staff awareness of product lines of new suppliers.
• Contribute to the development and formulation of purchasing procedures and practices as required.
• Perform audit and analysis of vendor payment runs for inconsistencies with established buying practices, while maintaining confidentiality of vendor information
• Assist in physical inventory process, as required and perform other duties as may be assigned.

Skills / Experience / Education

• Minimum of a First Degree in Purchasing and Supply, Business Administration or a similar field.
• Minimum of Five (5) years in the public or private sector in procurement capacity, i.e.: processing Quotations, Tenders, Proposals, Purchase Orders, etc.
• Possession of applicable certifications will also be an added advantage.

Personal Attributes:

• A high level of individual initiative, planning and good judgment.
• Demonstrated ability to maintain confidentiality and handle sensitive issues.
• A forward-thinking professional, Strong decision making skills, concentration, accuracy and attention to details.
• Personal integrity and excellent communication skills, both orally and in writing to deal effectively with the public and staff.