Job Summary
The Procurement Manager is responsible for developing and implementing procurement strategies that ensure cost-effectiveness, operational efficiency, and compliance with organisational policies. This role oversees vendor management, contract negotiations, and risk assessments while promoting sustainable and innovative procurement practices. The ideal candidate will possess strong analytical skills, negotiation expertise, and a commitment to ethical procurement.
Key Responsibilities
Procurement Strategy & Process Optimization
- Develop and execute sustainable procurement strategies that enhance vendor reliability, cost efficiency, and operational transparency.
- Establish a preferred supplier list and ensure 75% of vendors are prequalified by the end of the year.
- Conduct quarterly risk assessments of procurement processes and suppliers,implementing mitigation plans for high-risk areas.
- Introduce multiple artisan vendors per commodity to reduce dependency on a single supplier.
- Ensure compliance with internal procurement policies and external regulations.
Vendor & Supplier Management
- Conduct supplier performance evaluations based on quality, delivery time, and responsiveness, aiming for an average score of 90% annually.
- Lead negotiations with vendors to secure cost-effective contracts and long-term partnerships.
- Maintain a strong supplier relationship management system to ensure consistent service quality and adherence to contract terms.
- Address vendor issues proactively to mitigate supply chain disruptions.
Cost Management & Efficiency
- Implement PIN-based printing for Lagos staff by Q2 2025 to monitor and reduce unnecessary expenses.
- Leverage data analytics to track and manage procurement expenses efficiently.
- Develop procurement savings strategies that align with budgetary goals.
Innovation & Space Utilization
- Maximise the efficiency of underutilised office spaces by developing a detailed proposal for additional meeting rooms and workspaces in collaboration with relevant stakeholders.
- Conduct a furniture audit for 294 community members to assess replacement or reorganisation needs.
Records & Digital Transformation
- Lead the digitisation of procurement and physical records across all locations, improving accessibility, compliance, and operational efficiency.
- Engage external experts (e.g., Archiving.ngr) to gain insights into best practices and regulatory requirements.
- Collaborate with Finance, People, and Compliance teams to conduct a full audit of physical procurement documents.
- Work with IT and Compliance to ensure document security, classification, and regulatory alignment.
- Present a comprehensive digitisation proposal to management, including budget, staffing, and technology requirements.
Qualifications
Key Competencies & Skills
- Strategic Thinking & Decision-Making: Ability to analyze market trends, assess risks, and develop cost-saving strategies.
- Vendor & Contract Management: Strong negotiation and supplier relationship management skills.
- Cost Optimization & Budget Management: Proven ability to manage procurement costs while ensuring quality and compliance.
- Risk Management & Compliance: Understanding of procurement laws, regulations, and ethical purchasing standards.
- Analytical & Data-Driven: Ability to assess supplier performance metrics and procurement efficiencies.
- Innovation & Problem-Solving: Ability to identify new ways to improve procurement processes and resource utilization.
- Stakeholder Management & Collaboration: Effective communication skills for cross-functional engagement with internal teams and external vendors.
- Digital & Process Automation: Familiarity with procurement software and digital document management.
- Attention to Detail & Organisational Skills: Ability to manage multiple procurement projects with accuracy.
Core Values & Work Ethic
- Integrity & Transparency: Upholds ethical procurement practices and ensures compliance with organisational and legal guidelines.
- Collaboration & Teamwork: Works seamlessly with cross-functional teams to align procurement strategies with business goals.
- Excellence & Accountability: Takes ownership of procurement processes and drives continuous improvement.
- Empathy & People-Centric Approach: Builds strong relationships with internal stakeholders and suppliers for effective procurement management.
- Innovation & Adaptability: Embraces change and seeks new methods to optimize procurement and resource management.
Qualifications & Experience
- Bachelors degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Professional certification such as CIPS, CPSM, or PMP (Procurement-relatedcertification preferred).
- Minimum 5 years of experience in procurement, supply chain, or vendor management roles.
- Experience in sustainable procurement and risk management.
- Proficiency in procurement software and digital tracking systems.
- Strong negotiation, communication, and project management skills.
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