Procurement Officer at Genesis Group

Job Summary

• We are looking for a proactive and detail-oriented Procurement Officer who understands the fast-paced rhythm of a quick service restaurant.
• This isn’t a desk-only role it’s for someone who knows how to balance numbers with relationships, negotiate smartly, and keep the supply chain running smoothly every single day.
• The ideal candidate will have a strong understanding of food and packaging sourcing, cost control, and vendor management and a genuine passion for operational excellence.

Key Responsibilities
Strategic Sourcing & Supplier Management:

• Identify, evaluate, and onboard reliable suppliers for food ingredients, packaging materials, cleaning supplies, and restaurant consumables.
• Negotiate pricing, payment terms, and contracts to ensure best value without compromising on quality or delivery timelines.
• Maintain strong professional relationships with vendors to foster transparency, trust, and accountability.

Inventory Planning & Cost Control:

• Monitor stock levels across multiple outlets and coordinate timely replenishment to avoid shortages or overstocking.
• Work closely with restaurant and warehouse teams to forecast demand based on sales trends and seasonality.
• Track and analyze price fluctuations to maintain competitive cost structures.

Quality & Compliance:

• Ensure all purchased items meet company standards for quality, food safety, and regulatory compliance.
• Conduct periodic supplier audits in collaboration with the QA and Operations teams.
• Address non-conformance issues promptly, documenting corrective actions and follow-up measures.

Data & Reporting:

• Maintain accurate records of orders, supplier performance, and pricing histories.
• Prepare regular reports on procurement spend, supplier performance metrics, and inventory turnover.
• Support the finance department with reconciliations, purchase order tracking, and documentation for audits.

Collaboration & Process Improvement:

• Partner with operations, finance, and kitchen teams to ensure smooth coordination of supply chain activities.
• Identify areas for process optimization from order cycles to cost-saving opportunities.
• Stay informed on market trends and new product alternatives that can enhance efficiency or sustainability.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or related field.
• 3+ years of relevant experience, preferably in a restaurant, retail, or FMCG environment.
• Strong negotiation, communication, and analytical skills.
• Proficiency in procurement or ERP systems (e.g., SAP, Oracle, or similar).
• Knowledge of food safety and handling standards is a strong advantage.