Procurement Officer at FOAK Business Solutions Limited

Location: Victoria Island, Lagos

Objectives
Generic Objectives:

• Carry out all authorized procurement activities
• Prepare daily/weekly report as per management requirements
• Raise purchase orders
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
• Assist in the development of specification for equipment, materials, and services to be purchased.
• Administer contract performance, including delivery, receipt, warranty, damages, and insurance
• Comply with the supply chain procedures for requisition process, validation, payment, delivery, and invoicing.
• Ensure timely delivery of purchases
• Submit final invoices to the Accounts Department.

Sourcing & Vendor Management (40%):

• Researching for new vendors and actively seeking for better sources for the supply of consumables & other goods, including ad-hoc sourcing of goods locally & internationally to fulfil customer’s requests.
• Evaluating prospective suppliers & subcontractors, vetting and onboarding of subcontractors for the Company’s main activity streams electrical, mechanical, AC, building works, waste disposal, pes control, water treatment, etc.), ensuring they meet the requirement within Tsebo Rapid.
• Applying and obtaining good credit terms for vendors & subcontractors in line with Company’s goals and objectives.
• Agree favourable payment terms with vendors, while ensuring that they always maintain quality of goods/services as required by clients.
• Monitoring market trends, carry out market analysis to get the best purchasing deals, acquiring goods and services at favourable prices, comparing prices of goods from different suppliers, and staying up to date on market changes that can affect the supply and prices of goods.

Purchasing / Buying (30%):

• Raising purchase orders and following through with purchases to delivery.
• Managing all paperwork through the purchasing process (GRNs, Waybills, Purchase Orders, quotations, invoices), etc.
• Verifying those requisitions are within the agreed budget, and verifying specifications for requests before placing orders.
• Identification and realization of cost-saving and cost-reduction opportunities, regularly contacting suppliers & subcontractors to renegotiate prices.
• Resolving disputes and claims with vendors/suppliers.
• Controlling the purchasing budget.
• Monitoring delivery times to ensure they are on time.
• Ensuring the adequate supply of all required materials, components, and equipment.
• Data Handling: maintaining accurate records of purchases, prices, inventory levels, and potential developments on goods and services.
• Procure all materials, tools, and services for all sites across the business.
• Liaising with accounts payable on vendor invoices & payments.
• Provide adequate information for the preparation of cost for all tenders and bids for intending projects and proposals.
• Ensure all requests are attended to within 24 hours upon request being made.
• Ensure all Purchase Orders created to get to the finance department within 24 hours of being created.
• Monthly reporting on procurement activities e.g. volume of supplies per service and materials, the volume of requests per site, number of registered suppliers percentage of OEM vs OTHER suppliers.
• Following through on advance payments to vendors & subcontractors, ensuring that items/services are delivered as required and closed out.

Stock Control (30%):

• Keeping a record of consumables stocks in TRN Head Office stores and managing dispatch to sites, monitor trends of consumption per site and whistle blow on too frequent/abnormal requests.
• Liaising with various sites and monitoring stock levels in conjunction with site representatives.
• Projecting stock levels, managing reorder levels and placing orders for stock items and monthly consumables to ensure zero-stock out.
• Analyzing inventory levels of existing stock.

Requirements

• Candidates should possess a Bachelor's Degree with 4 - 6 years relevant work experience.