Procurement Officer at ARCO Worldwide Services Limited

Job Summary

The Procurement Officer will be responsible for sourcing, negotiating, and procuring goods, services, and equipment required by the organization in line with budget, quality, and compliance requirements. The role ensures value-for-money purchases, supplier relationship management, and adherence to organizational procurement policies and regulatory standards.

Responsibilities/Daily Tasks

Procurement Planning & Execution

• Coordinate with departments to understand procurement needs and prepare procurement plans.
• Source reliable suppliers and vendors for goods and services.
• Request for and evaluate quotations, ensuring transparency and competitiveness.
• Prepare purchase orders and ensure timely delivery of goods and services.
• Monitor inventory and support stock replenishment as required.

Supplier & Contract Management

• Maintain and update the approved vendor list and supplier database.
• Negotiate favourable terms, pricing, and contracts with suppliers.
• Ensure supplier performance and compliance with contractual obligations.
• Resolve disputes or issues with suppliers regarding deliveries, quality, or payments.

Compliance & Documentation

• Ensure compliance with organizational procurement policies and industry regulations.
• Maintain proper documentation of procurement processes, contracts, and supplier records.
• Support internal and external audits with procurement-related documentation.
• Monitor market trends and prices to ensure cost-effectiveness.

Financial & Operational Support

• Work closely with finance to ensure timely payment processing to vendors.
• Track procurement budgets and report variances.
• Recommend cost-saving initiatives without compromising quality.
• Contribute to risk assessment and mitigation in procurement processes.
• Other roles as assigned by the Finance Business Partner

Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Finance, or related field.
• Minimum of 3–5 years’ experience in procurement, preferably in aviation, oil & gas or related technical industries.
• Strong negotiation, communication, and vendor management skills.
• Knowledge of procurement processes, contract law, and regulatory compliance.
• High integrity, discretion, and attention to detail.
• Proficiency in MS Office and ERP/procurement software.

Key Competencies

• Negotiation & influencing skills
• Market intelligence & analysis
• Financial acumen & cost management
• Risk management & compliance knowledge
• Strong organizational & documentation skills
• Team collaboration & stakeholder management