Procurement Manager at Widows and Orphans Empowerment Organization (WEWE)

Key Duties & Responsibilities

• S/he will oversee the sourcing of quotes on the submission of approved purchase requests.
• S/he will supervise the procurement selection process
• S/he will supervise justification analysis for selecting particular vendors/consultants.
• S/he will carry out daily procurement activities
• S/he will be in charge of full compliance of procurement activities with WEWE rules, regulations, policies, and strategies
• S/he will be in charge of the preparation of procurement plans and their implementation /monitoring
• S/he will organize procurement meetings
• S/he will conduct RFQs or RFPs and receive quotations, bids, or proposals.
• S/he will be responsible for raising the Purchase Request form for all request
• S/he will ensure that the products and supplies are high quality
• S/he will work with procurement team members to complete duties as needed
• S/he will review and analyze all vendors/suppliers, supply, and price options
• S/he will create and maintain good relationships with vendors/suppliers
• S/he will maintain records of vendors' databases and other important data
• S/he will be responsible for the inventory tracking and update
• S/he will perform administrative activities
• S/he will assist staff as when needed in creating clear and understandable purchase requests and other documentation.
• S/he will ensure that all supplies, services, and equipment required are delivered on time
• S/he will supervise sentinel checks for every procurement
• S/he will supervise the contracting of vendors to supply items
• S/he will supervise the payment for supplies and services
• S/he will ensure that all supplies, services, and equipment required are delivered on time
• S/he will oversee updates of vendors' databases and other important data
• S/he will oversee the review and analysis of all vendors/suppliers, supply, and price options
• S/he will oversee procurement meeting processes including preparation and receipt of quotations, bids, or proposals.
• S/he will oversee the market survey
• Carry out any other duties or tasks as assigned by the supervisor

Qualification / Requirements

• Graduate with a Bachelor's Degree or Higher National Diploma (HND) Degree in a relevant course such as Purchasing and Logistics, Purchasing and Supply, Business Studies, Supply Chain Management, Marketing, Business administration, or any social or management science course.

Required Experience:

• 4-5 years of working experience as a procurement officer or any related field
• Ability to negotiate contracts
• Ability to multitask, prioritize, and manage time efficiently
• Excellent communication skills
• Accurate attention to detail
• Goal-oriented, organized team player
• Ability to work well with management and staff at all levels
• Excellent report-writing skills.
• Excellent computer skills.
• Ability to work long hours when needed.
• Strong analytical and research skills.