Procurement Manager (Restaurant) at Ascentech Services Limited

Location: Victoria Island, Lagos State

Work With: Store Manager, Quality Manager, Chef, Front of House Manger

Responsibilities:

• Maintain PAR inventory levels in concert with FOH, kitchen and Stores
• Receives Requisition from stores and ensures proper approvals
• Compile list of bi-weekly/ 3days, weekly and monthly purchase order sheet
• Sends bi-weekly/ 3days, weekly and monthly purchase order sheet (PR-PRO-01-04) to operations manager for approval.
• Assigns items to be purchased to suppliers and other sources (supermarkets) considering lead time and stock at hand.
• Raise POs and downloads approved POs from Mymicros in PDF.
• Issue and approve POs, specifications to vendors
• Place timely orders of items with suppliers or supermarkets
• Ensure timely receipt of all items
• Update all procurement records
• Liaise with Management for purchase approvals, price fluctuations & supplier updates. “Price Comparism and Supplier Approval Sheet” PF-PRO-01-03Communicate with Management, the price comparison sheet every 2 months. Price Comparism and Supplier Approval Sheet” PF-PRO-01-03
• Upon receiving the items, compare the Quantity ordered to Quantity supplied; send a copy of the PO without the prices to the store keeper to help him issue the “Material Receipts Note MRN” S30-F4
• Compare unit price on invoices to quotation or contract prices to ensure supplier is charging correctly
• Keep records of all financial transfers to ensure cost controls are in place; liaise with Accounts; follow up on with the accounts
• Input the purchase details on the Accounting system datacom.
• Reconcile total food & beverage purchases with accounting on monthly basis
• Partakes in stock taking whenever required
• Complete receiving records in concert with Quality and Stores, ensures proper signatures and filing. PF-PRO-01-04
• Maintain and update as required the approved vendor list PF-PRO-01-01
• Document all suppliers using the Supplier data & assessment form (PF-PRO-01-05) and Supplier Agreement form (PFPRO-01-06)
• Develop, maintain and regularly update specification sheets for all items including brands that meet these specifications. PF/PRO-01-02
• Records all quality complaints or non-conformances from suppliers on approved vendor list PF-PRO-01-01.
• Conducts annual supplier evaluation, re-approval and delisting whenever necessary.
• Ensures all procurement records are accurate and up to date
• Registers new suppliers using the Supplier data & assessment form (PF-PRO-01-05) and Supplier Agreement form (PFPRO-01-06) and verify all information provided as accurate and authentic
• Receives samples of new items and coordinates with chef and operations manager for tasting or quality approval
• Calculate standard portion costs
• Calculate APQ (as purchased quantity) ingredient amounts for both costing and food ordering purposes
• Calculate yield and waste percentages (for both trimming and cooking losses)
• Determine edible portion cost (EPC) or “true cost” of recipe ingredients and menu items
• Determine portions available to serve from (APQ) as purchased quantity

Requirements

• Minimum of Bachelor's Degree qualification
• 4 - 7 years’ experience as a Procurement Supervisor in similar company