Procurement Intern at Innovations for Poverty Action (IPA)

Job Description

• Prepare technical specifications for a request for proposal, including terms, conditions, and evaluation criteria.
• Work with suppliers to obtain quotations, and direct other IPA staff in obtaining quotations.
• Review quotations and procurement forms with respect to quality, accuracy, suitability, delivery, and pricing.
• Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-ups.
• Expedite outstanding purchase orders to ensure delivery requirements are met.
• Coordinate and resolve problems with suppliers.
• Ensure that all procurement follows IPA standard practices.
• Ensure that the vendor database is regularly updated and used in the selection of vendors.
• Prepare and develop bid documents, and supplier bid lists to obtain competitive quotations on goods and services; and to create and continuously improve Procurement systems.
• Ensure inventories are fully accounted for and maintained.
• Ensure the update of the asset register is maintained; manage the tracking system and ensure all assets are issued with unique IPA asset number tags.
• Ensure periodic (quarterly, bi-annual, and annual) asset checks are completed; report any damage and losses immediately.
• Support with daily project administrative tasks.
• Any other duties as assigned by the supervisor and project team.