Procurement & Finance Interns at eHealth Systems Africa

Position Summary

• The Procurement and Finance Intern will support the procurement and finance teams in ensuring the efficient acquisition of goods and services and maintaining financial accuracy and transparency. The role is ideal for a detail-oriented individual eager to gain hands-on experience in procurement and finance processes within an NGO environment.

Key Responsibilities:

Procurement Support:

Vendor Management:

• Assist in sourcing and pre-qualifying vendors for goods and services in the assigned state.
• Maintain an up-to-date database of prequalified vendors, including contact information, pricing, and service agreements.

Purchase Requests & Orders:

• Support purchase requests, ensuring compliance with the organization’s processes and policies. .
• Track purchase requests, ensuring timely delivery of requested items by vendors..

Logistics & Delivery:

• Ensure items delivered by vendors are in accordance to purchase order - specification and in the right conditions.

Record-Keeping:

• Maintain proper records of all contracts, delivery notes and invoices (receipts). Ensure accurate documentation of procurement activities for audits and reporting.

Finance Support:

Invoice Management:

• Review vendor invoices for accuracy, matching them with purchase orders and delivery notes.
• Assist in communicating with the finance team for processing payments in line with the organization’s financial procedures.

Expense Tracking:

• Record and track project-related expenses to ensure alignment with budget allocations.
• Support the preparation of monthly expense reports for donors and internal stakeholders.

Audit Preparation:

• Assist in preparing financial documentation for audits, ensuring proper filing and compliance.
• Identify and address discrepancies in financial records.

Budget Support:

• Collaborate with the finance team to monitor project budgets and flag potential overruns.
• Assist in developing procurement budgets for upcoming activities and projects.

General Duties:

• Support cross-functional collaboration between procurement and finance teams.
• Participate in training sessions to enhance knowledge of procurement and finance best practices.
• Perform other tasks as assigned by supervisors to support department goals.

Qualifications and Skills

Education:

• Degree in Business Administration, Finance, Supply Chain Management, Public Administration, Economics, or related field.
• NYSC completion or exemption certificate

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite
• Familiarity with procurement software, accounting tools, or ERP systems is an advantage.

Competencies:

• Strong analytical and organizational skills.
• Excellent verbal and written communication skills.
• Detail-oriented with the ability to multitask and meet deadlines.
• Strong ethical standards and commitment to confidentiality.

Experience:

• Previous internship or volunteering experience in Procurement, Finance, or Project Management is a plus.

Benefits of the Role

• Hands-on experience in procurement and financial operations in an NGO.
• Exposure to project-based procurement and financial management processes.
• Opportunity to develop skills in compliance, reporting, and donor management.
• Networking opportunities with professionals in the nonprofit sector.