Procurement Executive at Husk Power Systems

Role Summary

• The Procurement Executive will support all procurement operations in Nigeria, ensuring smooth documentation, vendor coordination, and internal process compliance.
• The role requires strong commercial understanding, document management skills, and the ability to work efficiently with local vendors and cross-functional teams.

Key Responsibilities
Documentation & Process Management:

• Prepare, review, and raise all procurement documents including PRs, POs, GRNs, service orders, and supplier onboarding forms.
• Maintain accurate documentation and ensure all records are updated in the internal tracking systems.
• Ensure compliance with procurement SOPs, approval matrix, and audit requirements.
• Manage procurement trackers, including PO tracker, invoice tracker, delivery tracker, and price master.

Vendor Management (Nigeria Market):

• Act as the primary contact for local vendors and suppliers in Nigeria.
• Source, evaluate, and communicate with vendors to obtain quotations, negotiate basic terms, and ensure timely delivery.
• Maintain updated vendor database, rate contracts, and product catalogues.

Internal Stakeholder Coordination:

• Work closely with Operations, Finance, Logistics, Projects, and Warehouse teams to understand procurement needs.
• Coordinate for PR approvals, delivery schedules, material requirements, and invoice processing.
• Support the Associate Director – Procurement in executing procurement strategies for Nigeria.

Invoice & Payment Reconciliation:

• Verify supplier invoices against POs, delivery notes, and contracts.
• Resolve discrepancies in quantity, pricing, and documentation with vendors and internal teams.
• Ensure timely submission of complete documents to Finance for payment processing.

Reporting & Analysis:

• Maintain weekly/monthly procurement MIS and dashboards.

• Track savings, lead times, supplier performance, and procurement KPIs.

• Escalate delays, vendor issues, and critical requirements to the Associate Director – Procurement.

Qualifications
Required Skills & Attributes:

• Bachelor’s Degree in Supply Chain, Business Administration, Engineering, or related field.
• 2–4 years of procurement or supply chain experience (preferably in the Nigerian market).
• Understanding of local Nigerian business culture, communication norms, and procurement practices.
• Basic knowledge of commercial terms, import/export documentation, and taxation (added advantage).
• Strong MS Excel, documentation, and tracking skills.
• Excellent communication and negotiation ability.
• Highly organized, detail-oriented, and process-driven.

Salary
Negotiable based on experience.