Procurement Coordinator at Karsto Global Resources Limited

Job Description

• We are seeking a highly qualified Procurement Coordinator to join our team.
• As a Procurement Coordinator, you will play a crucial role in overseeing and coordinating the flow of materials from requisition through to receiving, inspection, storage of products, distribution, levels and ensuring the availability of materials at the right time and in as a manner for smooth operations.
• Responsible for overseeing all vendor/supplier-related functions to maximize efficiency and productivity

Main Task and Responsibilities

• Assist in the procurement process from requisition through to purchase order placement, ensuring accuracy and timeliness.
• Support the evaluation of suppliers and conduct market research to identify potential vendors.
• Help maintain accurate records of vendor contracts, prices and terms to ensure compliance with company policies.
• Collaborate with different departments to understand their procurement needs and provide timely support.
• Participate in supplier negotiations and assist in the preparation of purchase agreements.
• Monitor inventory levels and assist in forecasting future procurement needs.
• Assist in planning, executing and monitoring projects, including managing timelines, budgets and resources.
• Perform daily administrative tasks like scheduling meetings, preparing agendas, taking meeting minutes and maintaining organized records.
• Prepare status reports, update project documentation and report on progress to management.
• Monitor inventory levels, ensure timely delivery of goods, and coordinate with the warehouse and logistics team.
• Examine documents to ensure accuracy with actual materials received, in order to assess completeness, and conformance to standards and specifications.
• Work with internal departments like finance and operations to understand their procurement needs and requirements.
• Analyze market trends to identify opportunities for cost savings and process improvements.
• Help resolve issues and conflicts that may arise within the team or with external parties.
• Making sure goods and storage facilities are in line with HSE standards.
• Report all accidents, incidents and near misses in accordance with procedures.
• Attend safety meetings when programmed.
• Be responsible for the protection of the lives and assets of the company.
• Stop any work that can potentially harm people, assets or the environment.
• And any other duties that may be assigned.
• Service equipment and tools.

Requirements / Qualifications

• A Bachelor’s degree in Supply Chain Management, Business Administration or any relevant discipline
• At least 5 years of progressively responsible experience in a procurement, supply chain role is typically required.
• Should reside in Port Harcourt, Rivers State or be willing to relocate.

Abilities:

• Strong organizational and analytical skills.
• Excellent communication skills, both written and oral.
• Excellent attention to detail.
• Ability to coordinate with different departments and external vendors.
• Training and coachings kills.
• Proficiency in Inventory and Database management.
• Good recordkeeping skills.
• Ability to work with minimal supervision.
• Good negotiating skills.
• Good motivator.
• Ability to work under pressure.
• Strong skills in the Microsoft Office suite and Zoho Work-Place.
• Good team player.
• Strength and stamina to spend a lot of time standing and lifting packages.