Procurement Assistant at Catholic Relief Services (CRS)

Job Summary:  

• You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable.
• Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities: 

• Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.
• Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
• Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services. 
• Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process. 
• Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.
• Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies. 

Knowledge, Skills and Abilities  

• Strong attention to detail with good organizational, time management and prioritization skills.
• Ethical conduct in accordance with recognized organizational codes of ethics
• Strong customer service orientation with excellent communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented.

QUALIFICATIONS

Basic Qualifications 

• Bachelors Degree required.
• Minimum of 1-2 years work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities.
• Good writing skills.
• Knowledge of local market conditions.
• Knowledge in MS Office package (Excel and Word).

 Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship