Procurement and Logistics Manager Integrated Health Program at Palladium Group

Project Overview and Role:

The procurement and logistics manager is responsible for planning the high-volume procurements and the distribution logistics planning and execution. He/she ensures that Grants Under Contracts and other high-volume procurements are pre-planned and executed across the task orders in a manner that eliminates disruptions. He/she reports to the Grants and Compliance Senior manager but works very closely with Operations and Finance.

 Primary Duties and Responsibilities: 

Develops a comprehensive procurement plan for purchase and distribution of goods and services required to implement activities in IHP's current 5 states of operation in Nigeria (Bauchi, Kebbi, Sokoto, Ebonyi, and FCT).
Provides technical support to the IHP staff to develop a comprehensive procurement plan covering all stages of the procurement and distribution process including, but not limited to:
Items to be procured with justification and timelines

• Procurement approach (local v international, closed v open competition, etc.)
• Evaluation methodology and criteria
• Procurement steps
• Type of contract to be used
• How procurement risks will be mitigated through contract performance metrics, insurance, or other means
  Determining costs and how they’re used as evaluation criteria
• Eligibility requirements for vendors
• Standardized procurement templates or documents to be used
• How multiple procurements and subsequently suppliers will be managed
• Establishing contract deliverables and deadlines
• How procurement and contracts are coordinated with project scope, budget, and schedule
• Any constraints pertaining to procurement
• Delivery and distribution requirements and approach
• Acceptance criteria for procurement activities

• Develops procurement strategies that are inventive and cost-effective.
• Identifies reliable suppliers and vendors to develop a robust vendor database.
• Collates Purchase Orders and subcontracts from the state offices and organizing and confirming delivery of goods and services.
• Works with State Offices to prepare or review procurement reports for consistency with company and donor policies.
• Strategically plans and manage logistics, warehouse, transportation, and customer services
• Liaise and negotiate deliveries with pre-identified supply and haulage vendors
• Keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency
• Arrange warehouse, catalog goods, plan routes, and process shipments
• Resolve any arising problems or complaints
• Maintain metrics and analyze data to assess performance and implement improvements

 Required Qualifications:

• Bachelor’s and Master’s degrees in Procurement, logistics, or Business Administration, economics, etc.
• Membership of relevant professional bodies would be an added advantage.
• Proven experience managing Procurement and Logistics
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Record of successful distribution and logistics management
• Excellent analytical, problem-solving, and organizational skills
• Ability to work independently and handle multiple projects
• At least 8 years of work experience in broader procurement, logistics, and operations management with an international organization, USG contracts, or military.
• Knowledge of USG policies, rules, and regulations.