Latest Vacancies at Palladium Group

Project Overview and Role:

The Operations Manager is responsible under the leadership of the Senior Operations Manager or and senior management, in the management and implementation of effective and efficient operational, financial, and compliance activities that deliver the project per contractual obligations, company policies, Group Standard Operating Procedures (SOPs), Guidelines and client rules and regulations. The Operations Manager will oversee two additional staff members. 

 Primary Duties and Responsibilities: 

• Assists and supports the Senior operations Manager in overseeing overall operations at Abuja Central Office and State Offices and provides operations guidance and oversight for IHP state offices

• Works with the finance team and technical leads to manage and forecast cash needs for Nigeria offices

• Regularly reviews, with the Senior Operations Manager and Director of Finance and Administration operations practices; develops, and optimizes internal operations policies, and provides feedback on risk mitigation strategies

• Performs project procurements as per the procurement policies and donor regulations including maintaining vendor lists, solicitation of quotations/proposals, and documentation of procurement decisions and contracts, and managing vendor relationships

• Ensures timely receipt of quality services/goods and best value for the price; ensures that vendors are timely paid and procurement contracts are closed in order; manages office facilities, equipment, assets, vehicles, IT, etc.; and maintains up-to-date assets registers

• Adheres to and trains relevant staff in all project administrative and operations policies and procedures
  Coordinates with the operations team at the State Offices to initiate vetting processes for vendors, consultants, new hires, etc.

• Ensures the Fixed Asset Register of the project is up to date and comprehensive

• Ensures that all assets of the project are safe and secure.

• Supports all HR functions, such as staff procurement, management of health and group life insurance, etc.

• Oversees the management of project fleet and motor pool.

• Performs any other duty that may be assigned from time to time.

 Required Qualifications:

• A relevant bachelor’s degree and Master's degree are required;

• A minimum of 7 years relevant work experience.

• A minimum of 3 years project management experience with DFID, DFAT, USAID, or other donor clients (s);

• Experience managing large and complex projects with a high-risk profile;

• A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching;

• A minimum of 2 years of work experience in a developing country or similar environment.

• Project Management expertise.

• Excellent written and verbal communication skills.

• Financial acumen and the ability to interpret and analyze financial reports.

• Sound problem solving and decision-making skills.

• Strong management skills with the ability to mentor, coach, lead, develop and evaluate staff.

• Ability to work with a low level of supervision and as a part of a team when required.

• Demonstrated critical thinking, attention to detail, and organizational skills.

• Demonstrated leadership skills including a high level of professional maturity are required.

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Project Overview and Role:

The Financial Manager is a full-time position to support the State Finance & Administrative Director in the awarded USAID/Nigeria funded project entitled Nigeria Integrated Health Program. The Financial Manager is responsible for ensuring the smooth processing of financial information. The role encompasses oversight of the financial operations and finance employees.

 Primary Duties and Responsibilities: 

• Support Finance and Operations staff to ensure that project deliverable are met.

• Supports the Senior Finance Manager to review financial and operational content for appropriate project reports.

• Support the annual work plan process and other strategic planning processes

• Assists in overseeing overall financial system implementation including controls and standards for IHP state offices

• Reviews and maintains a strong system of internal controls to ensure accurate financial reporting

• Examines financial documents such as payroll, vouchers, invoices, delivery notes, purchase orders, and other documents to ensure the completeness, accuracy, and validity of financial data

• Monitors disbursement of funds from the project bank account(s) to ensure compliance with Palladium’s financial policies and procedures

• Works with the finance team and technical leads to manage and forecast cash needs for Nigeria offices

• Regularly reviews cash management practices, develop, and provide feedback on cash risk mitigation strategies

 Required Qualifications:

• University graduate and master’s degree in Finance, Business Administration, or other relevant masters-level degrees. CPA, Chartered Accountancy, other relevant professional certification, or additional 8 years of relevant professional experience accepted as an alternative to master’s degree.

• At least 8 years of work experience in broader finance and operations management with an international organization and USG contracts preferred (including office management, HR, finance, IT, and logistics);

• Experience directly managing finance and administration staff persons.

• Proven problem identification and resolution experience with budgeting, forecasting, banking, tax authorities, foreign currency transactions, and other related issues.

• Capacity and/or experience in designing and implementing Value for Money standards and decision-making.

• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels.

• High level of computer literacy.

• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times;

• Cross-functional team player.

• Results-oriented and attention to detail.

• Proven experience in managing expenditures within budget.

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Project Overview and Role:

The procurement and logistics manager is responsible for planning the high-volume procurements and the distribution logistics planning and execution. He/she ensures that Grants Under Contracts and other high-volume procurements are pre-planned and executed across the task orders in a manner that eliminates disruptions. He/she reports to the Grants and Compliance Senior manager but works very closely with Operations and Finance.

 Primary Duties and Responsibilities: 

Develops a comprehensive procurement plan for purchase and distribution of goods and services required to implement activities in IHP's current 5 states of operation in Nigeria (Bauchi, Kebbi, Sokoto, Ebonyi, and FCT).
Provides technical support to the IHP staff to develop a comprehensive procurement plan covering all stages of the procurement and distribution process including, but not limited to:
Items to be procured with justification and timelines

• Procurement approach (local v international, closed v open competition, etc.)
• Evaluation methodology and criteria
• Procurement steps
• Type of contract to be used
• How procurement risks will be mitigated through contract performance metrics, insurance, or other means
  Determining costs and how they’re used as evaluation criteria
• Eligibility requirements for vendors
• Standardized procurement templates or documents to be used
• How multiple procurements and subsequently suppliers will be managed
• Establishing contract deliverables and deadlines
• How procurement and contracts are coordinated with project scope, budget, and schedule
• Any constraints pertaining to procurement
• Delivery and distribution requirements and approach
• Acceptance criteria for procurement activities

• Develops procurement strategies that are inventive and cost-effective.
• Identifies reliable suppliers and vendors to develop a robust vendor database.
• Collates Purchase Orders and subcontracts from the state offices and organizing and confirming delivery of goods and services.
• Works with State Offices to prepare or review procurement reports for consistency with company and donor policies.
• Strategically plans and manage logistics, warehouse, transportation, and customer services
• Liaise and negotiate deliveries with pre-identified supply and haulage vendors
• Keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency
• Arrange warehouse, catalog goods, plan routes, and process shipments
• Resolve any arising problems or complaints
• Maintain metrics and analyze data to assess performance and implement improvements

 Required Qualifications:

• Bachelor’s and Master’s degrees in Procurement, logistics, or Business Administration, economics, etc.
• Membership of relevant professional bodies would be an added advantage.
• Proven experience managing Procurement and Logistics
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Record of successful distribution and logistics management
• Excellent analytical, problem-solving, and organizational skills
• Ability to work independently and handle multiple projects
• At least 8 years of work experience in broader procurement, logistics, and operations management with an international organization, USG contracts, or military.
• Knowledge of USG policies, rules, and regulations.