Procurement Analyst at UN Women

Under functional oversight and matrix reporting of the Chief of Procurement in Headquarters and the Regional Procurement Specialist, and daily supervision of the Operations Manager, the Procurement Analyst facilitates the management of procurement and promotes a strategic approach to sourcing within the Office in all areas from procurement process of goods and services, procurement contracts, long-term agreements, lease agreements.  This facilitation role is designed to add value and effectiveness to the management of procurement within the office while in no way creating an added layer of bureaucracy between the field and CO, and all accountabilities and duties must reflect this overarching principle.  In effect the incumbent acts as the interface between the field and CO on several procurement areas.

The Procurement Analyst will ensure that the procurement process in the office is in line with UN Women goals, plans, and strategies and compliance with applicable procurement policies and guidelines.  The incumbent will assist the CO Procurement Review Committee in ensuring compliance of procurement within the office with corporate guidelines.  S/he will keep the Operations Manager aware of procurement and compliance issues within the CO that require the attention of the Nigeria senior management team.

Duties and Responsibilities

Coordinate the procurement and strategic sourcing activities across the Nigeria office in accordance with UN Women rules and regulations, policies, and strategies:

• Provide professional expertise and technical support to the management of the Country Office on procurement issues and deliver authoritative clarification and briefs on the interpretation/application of UN Women Rules, Regulations and policies with respect to procurement;
• Monitor and track procurement progress and compliance across the region using effective oversight tools.
• Provide technical support in designing and maintaining a client-oriented procurement management system.
• Regularly update and maintain corporate procurement reporting and analysis.
• Track implementation of Audit recommendations related to procurement within the office.
• Conduct periodic expenditure analyses to support the development of the regional category management strategy, and collaborate with key suppliers for recurrent supplies and services;

Provide support on the efficiency enhancement of procurement processes for Nigeria.

• Guide and implement procurement business processes mapping and the elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement,
• Analyze procurement workflows and propose recommendations to enhance cost saving and reduction in the country Office and sub offices;
• Manage the provision of goods and services for following established corporate procedures regarding review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations regarding eventual agreements;
• Consolidate procurement requirements and provide professional recommendations to the preparation of procurement plans for Nigeria.
• Organize RFQ, ITB or RFP, and evaluate quotations, bids and proposals.
• Review the submissions to the Local Procurement Review Committee (L-PRC) to ensure completion of documents and quality of submissions; and participate as an observer, when requested by Chairperson.
• Implement internal control system for timely and accurate preparation of Purchase Orders (POs).

Provide technical support to supplier management and to the implementation of e-procurement tools.

• Develop and manage a roster of suppliers, including supplier selection and evaluation mechanism;
• Facilitate the use of Long-Term Agreements (LTAs) within the office;
• Manage and train personnel, as required on the e-procurement and ERP systems. 

Provide technical support to inter-agency activities related to procurement and administrative issues such as, though not limited to, UN Business Operations Strategy (BOS) and Common Back-Office (CBO):

• Provide substantive technical support to the inter-agency coordination and working groups related to procurement;
• Provide coordination support with other UN agencies to assist in the implementation of harmonized procurement services, inter-agency LTAs, and joint procurement in line with the UN reform;

Contribute to knowledge sharing:

• Monitor and report to CO management on procurement trends and practices;
• Coordinate and organize training for the operations and programme staff on Procurement;
• Contribute to the development of training materials, webinars and other  knowledge networks;
• Analyze and share lessons learned and best practices in Procurement.
• Support in establishing data monitoring system for procurement issues

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Competencies:

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Programme formulation, implementation, monitoring and evaluation skills
• Knowledge of Results Based Management
• Ability to gather and interpret data, reach logical conclusions and present findings
• Good analytical skills
• Good knowledge of area of eradicating violence against women and girls.

Education and Certification:

• Master's degree (or equivalent) in Business Administration, Public Administration, Finance, HR, Procurement, Supply Chain Management, Law or other related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset.

Experience:

• A minimum of two years of progressively responsible experience in procurement, contract management, contract administration, logistics and supply chain management, administration or a related area is required.
• Experience using multiple office software packages including web-based management systems and ERP systems, preferably Oracle is required.
• Experience in leading a team is required;
• Experience in general administration is desirable.
• Procurement experience within the UN system practices is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).