Procurement Analyst at ResourcePRO

Summary:

• The Procurement Analyst is responsible for managing and optimizing procurement activities, ensuring cost-effective sourcing, supplier performance management, and compliance with company policies. The role involves conducting market research, analyzing supplier data, and ensuring seamless procurement operations while aligning with Environmental, Social, and Governance (ESG) principles.
• The Procurement Analyst must be conversant with foreign purchases, freight, and logistics and be open to traveling to Onitsha, Kano, and Aba for supplier audits and registration.
• Additionally, the role requires strong vendor management and onboarding capabilities, ensuring procurement aligns with production quality standards. Proficiency in ERP systems for supplier management, purchase order creation, and inventory monitoring is essential.

Key Responsibilities:

Supplier & Vendor Management:

• Identify, evaluate, and select suppliers and vendors based on quality, price, and delivery performance.
• Conduct supplier audits and registration to ensure compliance with company standards.
• Build and maintain strong relationships with key suppliers and vendors to ensure a reliable supply chain.
• Manage vendor onboarding and ensure adherence to ESG procurement standards.
• Monitor supplier performance, address issues, and develop corrective action plans when needed.
• Ensure procurement strategies align with company sustainability goals and industry best practices.

Procurement Analysis & Market Research:

• Conduct market research and analysis to identify trends, new suppliers, and cost-saving opportunities.
• Analyze procurement data to identify inefficiencies and recommend process improvements.
• Develop and maintain procurement reports and dashboards for informed decision-making.
• Assist in developing procurement strategies and policies to optimize sourcing and cost management.

Purchase Order & ERP Management:

• Create and process purchase orders accurately and efficiently using the ERP system.
• Ensure timely delivery of goods and services while coordinating with logistics partners.
• Resolve discrepancies, delays, and quality issues related to purchase orders.
• Maintain accurate purchase records, contracts, and supporting documentation for audit purposes.

Inventory & Quality Assurance Coordination:

• Work closely with inventory management to ensure raw materials remain above the reorder level.
• Collaborate with the quality assurance team to verify that all raw materials meet production standards before acceptance.
• Monitor stock levels and assist in inventory forecasting and planning.
• Implement measures to prevent stock shortages and overstocking.

Compliance & Documentation:

• Ensure procurement activities comply with company policies, regulatory requirements, and ESG principles.
• Maintain accurate and organized procurement documentation, contracts, and supplier records.
• Support internal and external audits by providing necessary procurement records and reports.

Qualifications:

• Bachelor’s degree in Supply Chain Management, Business Administration, Economics, or a related field.
• Minimum of 2-3 years of experience in procurement, supply chain management, or logistics.
• Strong knowledge of foreign purchases, freight, and logistics.
• Willingness to travel to Onitsha, Kano, and Aba for supplier audits and vendor registration.
• Proficiency in ERP systems for procurement and supplier management.
• Excellent negotiation, communication, and relationship management skills.
• Strong analytical, problem-solving, and organizational skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Knowledge of ESG procurement practices and regulatory compliance requirements.

Key Competencies:

• Strong attention to detail and accuracy in procurement processes.
• Ability to work independently and manage multiple procurement tasks.
• Strong analytical mindset with a focus on continuous improvement.
• Results-oriented and proactive approach to problem-solving.
• Ability to work under pressure and meet deadlines.
• Excellent teamwork and collaboration skills.

key performance Indicators

• Supplier Performance Compliance: Maintain at least 90% compliance with supplier quality and delivery requirements.
• Procurement Cost Savings: Achieve a minimum of 5-10% annual cost savings through strategic sourcing and negotiations.
• Purchase Order Processing Efficiency: Ensure 100% accuracy in purchase order creation and timely processing within 24 hours of request approval.
• Inventory Reorder Level Compliance: Ensure raw materials are maintained above the reorder level 98% of the time.
• Supplier Audit & Registration: Conduct a minimum of four supplier audits per quarter and onboard at least five new vendors per year.
• ESG Compliance: Ensure 100% procurement alignment with ESG standards and corporate sustainability goals.
• Logistics & Freight Management: Optimize freight costs and achieve on-time delivery performance of at least 95%.
• ERP Utilization: Ensure full compliance with ERP procurement management, with zero manual purchase order discrepancies.
• Stakeholder Satisfaction: Maintain a minimum stakeholder satisfaction score of 85% in procurement operations.
• Travel Compliance: Conduct scheduled visits to Onitsha, Kano, and Aba as required for supplier evaluation and process improvement.