Practice Manager at UNOCASA Limited

Job Summary

• Oversees the firm’s operations and administration, monitors and enforces the execution of strategic human resources.
• Designs and ensures implementation of the firm’s policies and procedures.
• Communicates with the managing partner with regards to the strategic direction of the firm.
• Oversees the hiring and training of support staff. Oversees finance administration, budget and payroll as needed.

Job Functions
Communication:

• Communicates and implements the firm’s strategy internally and externally to enable all employees to understand the firm’s strategic plan and overall goals.
• Communicates with the managing partner with regards to strategic direction on compliance, related to contractual, legal, administrative, and regulatory obligations.
• Manages communication and collaborates with internal and external stakeholders.
• Oversee the firm’s website and social media pages.

Operations and Administration:

• Oversees the firm’s day to day operations and facility management.
• Develops the organizational culture, work surroundings and facilitates communication.
• Provides day-to-day guidance to the support staff on their duties and responsibilities.
• Ensures that equipment are functioning at optimum and office supplies are readily available to employees.
• Manages vendors and keeps track of all maintenance contracts.
• Manages correspondence with regulatory bodies.
• Manages and file company’s documents such as CAC, certificate of incorporation and other legal documents.
• Manages information and privacy compliance in the firm.
• Supervises and coordinates overall administrative activities for the office.

Human Resources:

• Responsible for the recruitment and selection of new hires, training and development, employee relations, counseling, personnel data systems, compensation/benefits administration, and other HR functions for the legal, paralegal and support staff.
• Receives information and details from employees and communicates it in meetings.
• Designs and ensures implementation of the firm’s policies and procedures.
• Ensures the firm is compliant with industry regulations.
• Oversees practice management which includes lawyer recruiting, legal officer supervision, implementing professional standards and other practice management functions.
• Execute monthly payroll and assist the finance officer with budgeting.
• Coordinates staff meetings and performance reviews.
• Coordinates the induction program and facilitates employee on-boarding process.

Business Development:

• Develops business development strategies including strategic, tactical planning and quality control.
• Communicates and implements the firm’s strategy internally and externally to enable all employees, suppliers and contractors to understand the firm’s strategic plan and its overall goals.
• Sends email correspondence to managing partner and senior partners and senior associates to provide information and updates regarding the practice.
• Collects information to aid daily activities in the firm and improve company-wide decision-making benefits.
• Performs other duties as assigned by the Managing Partner.

Job Specification
Education:

• Bachelor’s Degree in Social Sciences or in a related field from a recognized institution,
• MBA/MSc is an added advantage.

Training:

• Professional certificates in CIPMN, SHRM, PHRi or HR related field would be an added advantage.

Experience:

• 2 - 4 years’ work experience in related field or experience in a similar role.
• Experience in general business administration and management.

Knowledge requirements:

• Proficient with the use of Microsoft office tools.
• Good understanding of work operations in a law firm.
• Ability to work with personnel at all levels
• Understanding of human resource management functions and concepts,
• Knowledgeable about Nigerian Labour Law.

Skills required:

• Presenting and communicating information.
• Persuading and influencing.
• Deciding and initiating action.
• Relating and networking.
• Leading and supervising.
• Planning and organizing.
• Applying expertise and technology.