Plant Administrator at International Breweries

Job Purpose

• The primary function of this position is s to provide administrative support in an effective and efficient manner to the Plant Manager and other staff as may be required.

Roles and Responsibilities

• Provide a high quality secretarial and organisational support services.
• Receive internal and external visitors, business associates, expatriates and other functionaries on business/courtesy call with high degree of hospitality.
• Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
• Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage meeting schedules and ensure that meeting venue is with appropriate facilities and refreshments.
• Making travel arrangements, booking accommodation and processing claims for expenses.
• Maintain appropriate levels of office supplies, stationary, office equipment including printers and photocopiers.
• Devising and maintaining office systems, including data management and filing.
• Maintain customer friendly outlook for Plant Manager’s office.
• Provide budget support i.e. all costs within the area of control are managed within departmental budget parameters.
• Any other duties as may reasonably be required, consistent with the grade of the post.
• Collect, compile and record data for business documents
• Produce business documents using PC
• Maintain filing system
• Arrange booking of venues
• Transmit and receive business phone calls
• Receives and relays messages to manager
• Administration
• Provide secretarial support to internal customers
• Maintain and improve communication networks

Requirements

• Bachelor of Science in Secretarial Studies or any other relevant course
• 1-3 years experience in a similar position

Skill Requirements:

• Managerial: Strong interpersonal skills, teamwork, strategic thinking, excellent organisation skills, attention to detail, Mature and Professional
• Technical: Proficient in MS Office applications such as Word, Excel, PowerPoint, amongst others, Excellent in preparing business correspondences, Excellent in English language, Public speaking skills.
• Personal: Strong eye for detail, excellent communication skills, empathy, listening skills, Integrity, objectivity, patience, cultural sensitivity, adaptability, Positive attitude, Good “big picture”/cognitive skills, Good listening and negotiating skills.