Pharmacy Supervisor at Medecins Sans Frontieres

Main Purpose

• Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Job Description

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of orders from the capital, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Follow up consumption in all units, ensure standards tools are available and used accordingly.
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chains when needed. Monitoring and analyzing orders depending on pharmacies in order to avoid ruptures of stock or having expired drugs.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects.

MSF Section/Context-Specific Accountabilities:

• Support and organize the reception of cargo coming from central pharmacy Abuja.
• Organize Gwoza project pharmacy by ensuring procedures and tools are implemented.
• Regular analysis of stock to anticipate orders, reduce expirations and ensure the situation of the stock is shared with PMR, MAM, NAM, and NTS for useful purposes.
• Monitor medication consumption in end user units and ensure availability and updated consumption tools.
• Train the staff under his supervision (storekeepers) on good practices for stock management and train NTS, NAM on the monitoring and ordering of medications from the services.
• Regular update of the ISYSTOCK tool.
• Ensure that partial inventories and general inventories are set up with a precise schedule.
• Preparation of different medical orders of the project.

Requirements

• Education: Degree of Pharmacy Management, Registered and with Valid practice license.
• Experience: At least 2 years certified work experience as a pharmacy manager. Experience with MSF or INGO is a plus.
• Language English and Hausa (Written and spoken). Ability to communicate in local languages spoken Borno state would be an asset.
• Knowledge Essential computer literacy (word, excel, Power point, internet).
• Competencies Commitment to MSF Principles, Behavioural Flexibility, Stress Management, Results and Quality Orientation, Teamwork and Cooperation, Service Orientation.

Remuneration
As per MSF salary scale (National contract).