Pharmacy Storekeeper at Medecins Sans Frontieres

Main Purpose

• Execute the pharmacy / medical warehouse storing activities to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Pharmacy Supervisor and in collaboration with the logistics team.

Job Description

• Supervising material orders and dispatching to ensure rational use. 
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force to ensure continuous availability. It includes: 
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards to ensure continuous availability. 
• Ensuring correct fill-in entries on the stock cards and software.
• Carrying out or participating in regular inventories, including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor.
• Informing the Pharmacy Supervisor as soon as stock reaches the alert limit. 
• Controlling warehouse facilities to ensure materials are kept in good keeping conditions, it includes e.g. monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols. 
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintain refrigerating equipment.
• Controlling warehouse limits access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing them to the supervisor
• Support pharmacy supervisor in the management and supervision of daily workers
• Monitor temperature and ensure suitable storage of all pharmaceutical items, including cold chain management, according to MSF protocols and specifications all along the distribution chain: reception, organization, delivery & (or) donations.
• Under the supervision of the Pharmacy supervisor, handle controlled & expired drugs. Escalate immediately in case of any cold chain rupture during the distribution chain. Participating in physical inventories
• Provide information on all stock movements for the week for entry into Isystock
• Follow and ensure schedules for inventory & replacement of expat house medicine cupboard, first aid kits & Emergency box(es).  Ensure proper identification and arrangement of the stocks according to projects
• Ensure proper separation and identification of the special stocks (quarantined items, expired items, and on hold items)
• Ensure and participate in stock and premises cleanliness o Prepare for / participate in each cargo reception, order packaging, relevant documentation.  Ensure FEFO for all pharmaceutical items. Complete stock cards of all in / out movements. Ensure Pharmacy access is only for authorized personnel. Report any disappearances or other security incidents
• Performing any other task, specific to his/her area of specialty, as defined in his/her job description and according to the line manager.

Requirements
Education:

• Essential, Pharmacy Technical Diploma. Desirable, Pharmacy and Medical-related studies.

Experience:

• Essential previous experience of at least 2 years in similar or relevant positions.
• Desirable previous experience in MSF or other NGOs in developing countries.

Languages:

• Hausa and English languages essential. Mission language is desirable

Knowledge:

• Essential computer literacy (word, excel and internet)

Competencies:

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management. L2
• Commitment to MSF Principles L1
• Stress Management L2

Remuneration

• According to MSF salary scale plus 13th month allowance equivalent to 1 month of gross salary