Personal Assitant to the Managing Director at U-Connect Human Resources Consulting

Responsibilities

• Complete a broad variety of administrative tasks for the MD including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings, etc.
• Plan, coordinate, and ensure the MD’s schedule is followed and respected.
• Provide “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the MD’s time and office.
• Manage the schedule and workload of the MD, ensuring that She is adequately prepared for meetings. Where appropriate, prepare the meeting agenda and provide needed background information to the MD.
• Brief the MD on their daily schedule and ensure they arrive on time and the location of the event.
• Provide a bridge for smooth communication between the office of the MD and internal departments.
• Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities and follow up appropriately.
• Arrange travel and logistics including booking flights, car rental, and hotel accommodations.
• Arrange logistics for visitors, coordinate conference calls, transcribe notes and type correspondence.
• Arrange meetings, provide needed background information, and complete expense reports for reimbursement after the trip.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the Bank.
• Provide general administrative tasks such as answering phones, faxing, mailing, filing, and photocopying.

Requirements

• A First Degree from a reputable higher institution.
• A minimum of 5 years of experience in a similar role.
• Experience supporting C-Level Executives.
• Must be a Female ( for gender balancing)
• Age range: 28-35 years

Skills:

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Flexible, self-motivated, and proactive
• Demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Ability to work under pressure and deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
• Good written and verbal communication.
• Ability to exercise diplomacy, discretion, and maintain confidentiality.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.