Personal Assistant to the Managing Director at Lheon Consulting

Description

• The Personal Assistant (PA) provides dedicated executive and personal support to the Managing Director/Chief Executive Officer (MD/CEO).
• This role requires a highly organized, trustworthy, and resourceful individual who can manage both professional and personal affairs with absolute discretion and efficiency.
• The PA serves as the MD’s right-hand person — ensuring that their day runs smoothly, their time is optimized, and their professional and personal obligations are well-balanced.

Key Responsibilities
Executive & Administrative Support:

• Manage the MD’s daily schedule — coordinating meetings, appointments, travel, and personal engagements.
• Handle correspondence, emails, calls, and messages with professionalism and confidentiality.
• Prepare meeting briefs, presentations, and reports for both internal and external engagements.
• Keep track of deadlines, pending approvals, and important documents that require the MD’s attention.
• Serve as a link between the MD and staff, ensuring clear communication and timely feedback.

Relationship & Communication Management:

• Professionally represent the MD in interactions with internal and external stakeholders.
• Draft, review, and manage correspondence and communication on behalf of the MD.
• Build and maintain positive relationships with clients, partners, and service providers.
• Handle sensitive information and personal matters with absolute discretion and integrity.

General Office & Support Functions:

• Maintain an organized filing and document management system (both physical and digital).
• Coordinate personal deliveries, payments, and appointments as needed.
• Manage office supplies, refreshments, and logistics within the MD’s office.

Personal & Lifestyle Management:

• Assist with personal errands such as shopping, scheduling family appointments and coordinating household logistics.
• Handle confidential personal matters including travel plans, medical appointments, and family-related coordination.
• Maintain personal records, renewals (passports, insurance, memberships, etc.), and ensure important personal documents are updated.
• Arrange and oversee personal and family travel, including accommodation, transport, and itineraries.
• Support with social or personal event planning (e.g., birthdays, dinners, charity events, etc.).

Travel & Logistics:

• Organize and manage the MD’s travel arrangements, both local and international — including visas, flight bookings, accommodation, and ground transportation.
• Prepare detailed travel itineraries and ensure all logistics are seamlessly coordinated.
• Handle travel expense reports, reimbursements, and related financial reconciliations.

Qualifications & Experience

• Bachelor’s degree in business administration, Secretarial Studies, or any related field.
• Minimum of 3–6 years’ experience as a Personal Assistant, Executive Assistant, or Office Manager — preferably supporting C-level executives.
• Strong interpersonal and communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High emotional intelligence, discretion, and professional demeanor.
• Ability to work flexible hours and handle changing priorities with calm efficiency.

Key Personal Attributes:

• Trustworthy and discreet: Handles confidential and personal matters with integrity.
• Organized and proactive: Anticipates needs and takes initiative without constant supervision.
• Warm and approachable: Builds positive relationships with staff, partners, and family members.
• Loyal and dependable: Serves as a reliable support system in both professional and personal settings.
• Flexible and resourceful: Able to manage unexpected issues quickly and effectively.
• Attentive to detail: Maintains accuracy, thoroughness, and high standards in every task.