Personal Assistant to the Directors at Global Profilers

SALARY BUDGET: OPEN TO NEGOTIATION

Job Summary:

The Personal Assistant will help with time and daily management, scheduling of meetings, correspondence, and note-taking, also expected to answer phone calls, take notes, schedule meetings and send emails on behalf of your manager as well as organize events.

Job Responsibilities:

• Manage the Director’s diaries.
• Help with daily time management.
• Schedule, coordinate and manage meetings to include sending out agendas and taking meeting minutes.
• Draft correspondence such as emails and letters.
• Invoice processing on the DocuSign platform.
• Electronic filing of documents.
• Manage various projects, including events.
• Work with other members of staff on different projects and events.
• Liaise with staff, sister companies and subcontractors on behalf of the Directors.
• Represent the Directors at meetings or functions if needed.
• Run personal errands when requested.

Qualifications & Skills:

• BSc. in relevant discipline
• 2 - 3 years experience in a similar role
• Good fashion sense
• Strong administrative skills
• Excellent written and verbal communications skills
• Organizational and time management skills
• Working under pressure
• Attention to detail
• Confidentiality
• Project management
• Event management
• Microsoft Office 365 skills