Personal Assistant to the CEO at Elyon Global Shipping Limited

The Role

• We are seeking a highly smart, proactive, and resourceful Personal Assistant to provide direct administrative and strategic support to the CEO.
• The ideal candidate must be highly organized, computer literate, quick-thinking, witty, and capable of solving problems independently.
• This role requires someone who can think on their feet, manage confidential matters, and act with discretion and professionalism at all times.

Key Responsibilities

• Manage the CEO’s daily schedule, calendar, and appointments.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Handle correspondence (emails, letters, memos) on behalf of the CEO.
• Draft reports, presentations, and documents as required.
• Screen and prioritize calls, and requests.
• Follow up on delegated tasks and ensure timely completion.
• Maintain proper documentation and filing systems (digital & physical).
• Arrange travel bookings, accommodation, and itineraries.
• Prepare travel documents and expense reports.
• Ensure seamless coordination of logistics for events and meetings.
• Anticipate the CEO’s needs and act proactively.
• Identify issues early and provide practical solutions.
• Handle urgent matters with minimal supervision.
• Exercise sound judgment in decision-making when required.
• Maintain strict confidentiality of company and executive information.
• Handle sensitive matters with discretion and integrity.
• Represent the CEO professionally in internal and external interactions.

Required Qualifications

• Minimum of School Certificate (WAEC/NECO) or OND only.
• At least four (4) credit passes in one sitting, including English Language and Mathematics.
• No BSc or HND required.
• Strong computer literacy is mandatory.
• Must be proficient in the full range of Microsoft Office tools: MS Word, MS Excel, MS PowerPoint, MS Outlook, etc.
• Basic document formatting and report preparation skills

Required Skills & Competencies:

• Highly intelligent and quick-thinking
• Witty and confident communicator
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to multitask effectively
• Strong attention to detail
• High level of discretion and confidentiality
• Professional appearance and conduct.

Work Expectations:

• Must be available to respond to urgent matters when necessary.
• Must be punctual and highly organized.
• Must be willing to learn and grow in responsibility.
• Must demonstrate initiative without waiting for instructions at all times.