Personal Assistant to Mfamosing Plant Manager at HBM Nigeria Plc (Formerly Lafarge)

About the Job 

The Personal Assistant to the Plant Manager provides support to the Plant Manager by performing administrative, secretarial, analytical, and some research duties. He/she will also support the Plant Manger by effectively and confidentially managing their schedule. In this role, organizational and people skills are vital. The role holder will work closely with external stakeholders and other colleagues from multiple departments/functions to ensure cross-organizational coherence and effectiveness.

What you'll be doing 

• Act as a first point of contact and dealing with correspondence and phone calls
• Provide confidential administrative support to the Plant Manager including a daily diary management, organizing meetings, producing any associated materials, and creating presentations, making travel and venue arrangements, and liaising with key internal and external contacts
• Take notes and track actions arising from periodic Plant Management team and JCC committee meetings and other requests, as directed by the Plant Manager.
• Work closing with O&HR and CPASD units to coordinate employee engagement events such as Monthly Plant Manager Town Hall meetings,
• Office management including stationery & hospitality, liaison with the facilities management team
• Track and monitor spending against the Plant Manager’s budget by performing reconciliation as required
• Ensure a seamless and efficient processing of payments
• Process all supplier and prompt payments for the function as required
• Follow-up with the purchasing department to ensure the PO process is speedily executed
• Follow-up with the Finance department to ensure payments have been made to suppliers
• Process all incoming and outgoing emails, file and retrieve corporate documents and reports as well as handling inquiries and requests as appropriate
• This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required

Who you'll be working with 

Direct Reports

• None

Key interfaces, stakeholders and relationships:

• The job holder will interact regularly with all cadres of staff, including members of the executive committee and Plant Management Team
• He/she also interacts regularly with the external public including suppliers and other external stakeholders

What we are looking for 

• Minimum, 3 years of office administration and coordination experience
• Experience in similar role in similar organization may be an advantage
• Excellent written and oral communication skills
• Strong computer skills especially Microsoft applications:
  • Excel, Word, PowerPoint and email applications.
• Knowledge of calendar/planning/scheduling tools
• Familiarity with ERP platforms
• Ability to prioritize with excellent time management skills
• Good attention to detail
• Able to respect/manage confidential information
• Analytical skills