Personal Assistant to MD at Value Seeds Limited

JOB Summary 

The incumbent is expected to help the president maximize his efficiency by providing him with clerical and secretarial support. He or she will keep the president organized by taking care of travel arrangements, Plan and Manage Meetings, Develop and Maintain Filing System, Implement Office Policies and Procedures, Schedule and Update the President’s Calendar and other tasks not limited to the below;

Requirement:

• A B.Sc. holder in Social Sciences or other relevant courses
• A minimum of 3 years’ experience in same role
• Excellent Oral and Written communication skills
• Proficiency in the use of Microsoft packages
• A problem solver
• Strength in Organization and planning
• Good interpersonal relationship skills
• Ability to Drive is an added advantage

Internal Responsibilities:

• Complete a broad variety of administrative tasks for the President, including managing an extremely active calendar of appointments, plan, coordinate and ensures the President’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win situations for direct access to President’s time and office.
• Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
• Prepare travel arrangements, expense reports, and all items needed to ensure the President’s successfully focus on external relations and organizational growth.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Consult with the President in determining appropriate course of action, referral or response.
• Provide a bridge for clear communication and maintain credibility, trust and support between the office of the President and staff.
• Manage the President’s office ensuring the proper documentation and record keeping on behalf of the President.
• Occasionally travelling with President to take notes or dictation at meetings or to provide general assistance during business trips.

Remuneration is Negotiable