Personal Assistant to MD at UNOCASA Limited

Job Objective

• The Personal Assistant (PA) provides comprehensive support to the MD, assisting with various administrative, personal, and organisational tasks.
• The PA serves as a trusted confidant and liaison, managing schedules, coordinating meetings, handling correspondence, and ensuring seamless day-to-day operations to optimise the MD’s productivity and efficiency.

Job Duties, Responsibilities and Accountabilities
Operational Responsibilities:

• Efficiently manage the MD's calendar, scheduling appointments, meetings, and travel arrangements.
• Act as the primary point of contact between the MD and internal/external stakeholders, screening, and prioritising communications.
• Prepare correspondence, reports, presentations, and other documents on behalf of the MD with accuracy and attention to detail.
• Coordinate logistics for meetings, conferences, and events, ensuring seamless execution and timely follow-up on action items.
• Provide general administrative support, including filing, document organisation, and expense management.
• Conduct research and gather information on various topics as assigned by the MD.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Collaborate effectively with other members of the executive team and administrative staff to support organisational goals.
• Demonstrate flexibility and adaptability to accommodate changing priorities and work outside regular business hours when necessary.

Key Performance Indicators:

• Data Management Efficiency
• Effectiveness of Relationship Management strategies
• Effectiveness of executive Calendar Management
• Timeliness in delivery
• Effectiveness of stakeholder management efforts
• Efficacy of scheduling and planning efforts
• Budget management and monitoring

Job Specifications
Educational Qualifications

• Minimum of a Bachelor’s Degree with emphasis in Secretarial Administration, Public Administration, or related discipline. A Masters’ degree will be an added advantage

Professional Qualifications:

• Nigerian Institute of Management (NIM), The Institute of Chartered Secretaries and Administrator of Nigeria (ICSAN) or any other related certifications is an advantage

Experience:

• Minimum of 4 years’ experience as an assistant to a senior level executive

Key Competencies Requirements:
Functional/Technical:

• General management skill
• Administration skill
• Communication skill
• Facility Management
• Organisation skill
• Attention to detail
• Multi-tasking skill
• Problem Solving skill
• Decision Making skill

Behavioural:

• Responsibility & Accountability
• Professionalism
• Courage
• Boldness
• Respectful for others
• Integrity
• Passion
• Results orientation
• Excellence
• Attention to detail

Leadership:

• Responsibility & Accountability
• Professionalism
• Courage
• Boldness
• Respectful for others
• Integrity
• Passion
• Result driven
• Excellence
• Attention to detail

Work Cycle (Hours/Days):

• Monday - Sunday
• 1 day off

(Shift cycle will be communicated):

• Additional hours outside regular work cycles may be required to meet client and job demands. May need to work nights, weekends, and holidays on a rotating basis.

Travel Requirements:

• As required to meet job demands.