Personal Assistant to MD at Finicky Clean Limited

Job Summary

• The Personal Assistant (PA) provides high-level administrative support to [the Manager/Executive/Director] by managing schedules, coordinating meetings, handling correspondence, and ensuring efficient day-to-day operations.
• The role requires strong organizational, communication, and multitasking skills, as well as discretion in handling confidential information.

Key Responsibilities
Administrative Support:

• Manage and maintain the manager’s schedule, including planning and coordinating meetings, appointments, and travel arrangements.
• Prepare agendas, take minutes, and distribute documentation for meetings.
• Screen and direct phone calls, emails, and other correspondence.
• Draft, review, and format correspondence, reports, presentations, and other documents as needed.

Calendar and Event Management:

• Organize and manage the manager’s calendar, ensuring deadlines are met.
• Coordinate events, conferences, and team activities, including venue bookings and logistics.

Travel Coordination:

• Arrange domestic and international travel, including flights, accommodation, and itinerary planning.
• Prepare travel expense reports and handle reimbursements.

Project and Task Management:

• Track and follow up on projects and tasks assigned by the manager.
• Conduct research, gather data, and compile reports to aid in decision-making.

Relationship Management:

• Act as a liaison between the manager and internal/external stakeholders.
• Maintain positive relationships with clients, partners, and team members.

Confidentiality and Discretion

• Handle sensitive and confidential information with the utmost discretion.
• Maintain records and files in a secure and organized manner.

Requirements
Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proven experience as a Personal Assistant or in a similar administrative role.

Skills and Competencies:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• Ability to multitask, prioritize, and meet deadlines.
• High level of professionalism and attention to detail.
• Strong problem-solving and decision-making skills.

Behavioral Attributes:

• Proactive and self-motivated.
• Discreet and trustworthy, with the ability to handle confidential matters.
• Excellent interpersonal skills, with a customer-focused attitude