Personal Assistant to Managing Director at Hamilton Lloyd and Associates

About the job

PERSONAL ASSISTANT TO THE MANAGING DIRECTOR

Job Type: Full Time

Location: Candidates living in the Ikeja/Ogudu area will be prioritized.

Job Summary:

The Managing Director heads a major quick-service restaurant (QSR) chain in Nigeria, headquartered in Lagos. The PA/Secretary will assist the Managing Director with time and daily management of the MD’s itinerary, scheduling of meetings, correspondence, logistics, and other secretarial and administrative duties.

Essential Duties:

• Arranging both local and international travels and accommodation and occasionally traveling with the Managing Director (MD).
• Attending meetings and taking minutes, action points, and minutes.
• Organizing and maintaining diaries and making appointments.
• Keeping a daily to-do list for self and the MD.
• Assisting with projects by researching or writing reports
• Providing general assistance to the MD during presentations.
• Responding to emails and sometimes to telephone calls on behalf of the MD.
• Organizing meetings and ensuring the MD is well prepared for meetings and other corporate engagements.
• Liaising with clients, suppliers, and other staff.
• Typing and appropriately filing documents.
• Managing databases of clients, contractors, suppliers, etc.
• Preparing letters and presentations.
• Standing in for the MD in his absence.
• Other job-related duties as may be directed by the MD

Person specification:

• Educational Qualification: B.Sc/BA in Business Administration, Hospitality/Food industry, or related discipline. (A First Class or 2:1 degree will be prioritized.)
• Experience: 1-3 years of experience as a PA will suffice.
• Good communication skills.
• Excellent time management skills.
• Organizational skills.
• Ability to work long hours will be desirable.
• Attention to detail.
• Good decision-making skills.
• Calm and professional in approach.
• Good customer relationship management skills.
• Good problem-solving and analytical skills.
• Strong interpersonal skills.
• Tactful and discrete in dealing with confidential information.
• Excellent computer and administration skills