we are a Human Resource Recruitment/ HR Consultancy agency with over 8 years hands on experience in attracting the right talents for our clients. we understand the challenges of getting the right people for the job and are committed to satisfying the recruitment needs of our clients. we are Zurishaddai, you one - stop shop for recruitment and Human Resource ...
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We are seeking a dedicated and organized Personal Assistant to support our executives and enhance their productivity. As a Personal Assistant, you will be responsible for managing schedules, arranging appointments, coordinating travel plans, coordinating meetings and handling administrative tasks. The ideal candidate should have excellent communication skills, impeccable discretion, and the ability to multitask effectively.
Essential Job Responsibilities
Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications; Sorting the CEO’s emails and processing them accordingly
Maintaining comprehensive and accurate corporate records, documents and reports;
Performing minor accounting and bookkeeping duties;
Organizing meetings, including scheduling, sending reminders and organizing catering when necessary;
Answering incoming phone calls in a polite and professional manner and accurately taking messages; and prioritizing the most sensitive matters;
Managing the CEO’s daily calendar and serving as liaison between the CEO and internal/external stakeholders including making appointments
Coordinating travel arrangements (both domestic and international) and create trip itineraries;
Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects;
Provide general administrative support.
Planning/organizing the CEO’s speaking engagements, interviews, business luncheons, client dinners and other related activities
Accurately recording minutes from meetings and representing the CEO at meetings in some instances
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Take Stock and Manage Office Supplies
Reminding the CEO of important tasks and deadlines
Handling confidential information
Filing and retrieving corporate records, documents, and reports
Performing any other task that may be assigned by the CEO
Educational / Skills Requirements
Minimum of HND / BA / BSc. in relevant field.
1 - 2 years of experience as an executive assistant or other relevant administrative support.
In-depth understanding of the Microsoft Office suite (Word, Excel, Powerpoint, etc
Good attention to details
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
An proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Strong organizational skills and ability to multitask
Problem-solving and decision making skills
Ability to act as a gatekeeper and escalate relevant information to executive as needed
Ability to work effectively with minimal supervision
Strong interpersonal skills
Ability to treat confidential information with appropriate discretion
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