Personal Assistant at Smart Partners

Job Summary

• Our client in the supply chain sector is currently seeking an experienced and highly organized Personal Assistant to support the Managing Director in Ado-Ekiti.
• The ideal candidate will be responsible for managing the Managing Director's schedule, handling correspondence, and ensuring the smooth operation of daily activities.

Responsibilities

• Manage and maintain the Managing Director’s schedule, including appointments, meetings, and travel arrangements.
• Handle incoming and outgoing correspondence on behalf of the Managing Director, including emails, phone calls, and letters.
• Prepare and edit documents, reports, and presentations for the Managing Director.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist with personal tasks and errands for the Managing Director as needed.
• Maintain confidentiality and handle sensitive information with discretion.
• Conduct research and compile information for reports and presentations as requested by the Managing Director.
• Coordinate with other departments and external partners to ensure smooth communication and operations.
• Manage expenses and prepare expense reports for the Managing Director.
• Handle special projects and tasks as assigned by the Managing Director.

Requirements

• Bachelor's Degree in Business Administration, Management, or a related field.
• Minimum of 4 years of experience as a personal assistant or in a similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in a similar role within the supply chain industry.
• Knowledge of supply chain management principles and practices.
• Familiarity with logistics and inventory management software.