Personal Assistant at Pivotage Consulting

Work Mode: Onsite

JOB SUMMARY: The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. He/She will work on a one-to-one basis on a variety of tasks related to the Managing Directors working life and communication.

Responsibilities:

• Provide comprehensive secretarialsupport and assistance to the MD in the discharge of his/her duties.
• Proactively prioritize, plan and schedule MD’s busy schedule, electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage MD’s travel log and travel arrangements including visas/accommodation.
• Manage relationship with both internal and external customers, teams, partners etc.
• Manage arrangements for management meetings, taking minutes and typing minutes of the meeting.
• Send reminders to all stakeholders on pending tasks/projects.
• Process MD’s correspondences, manage office systems including data management and filling.
• Screen calls, enquires and requests; filter email and ensure they are attended to as per urgency/priority.
• Organize food/refreshments to business lunches/visitors.
• Reconcile monthly expenses.
• Organize appointmentsfor the MD including personal/medical/dental/business appointments.

Qualifications:

• Bachelor's degree
• Minimum of five years' experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality