Personal Assistant (Lifestyle) at Elvaridah

About the Role

• We are seeking a highly organized, dependable, and proactive Personal Assistant (Lifestyle & Family Assistant) to provide comprehensive personal support to a busy executive in the fitness and wellness industry.
• This role is focused on managing day-to-day personal, household, and family-related responsibilities, creating structure, reducing administrative burdens at home, and ensuring the executive's personal life runs efficiently.
• The ideal candidate is resourceful, discreet, detail-oriented, and capable of anticipating needs before they arise.
• They should be comfortable juggling multiple responsibilities, coordinating with vendors and service providers, and handling sensitive information with the utmost confidentiality.
• The Personal Assistant will oversee the executive's personal schedule, family logistics, household administration, errands, appointments, and lifestyle management.
• They will serve as a trusted support partner, ensuring personal commitments are well coordinated, household operations run smoothly, and administrative tasks are handled efficiently.
• This position requires exceptional organizational skills, sound judgment, flexibility, and the ability to adapt in a fast-paced environment.

Key Responsibilities
Personal & Lifestyle Management:

• Manage the executive's personal calendar, appointments, and non-business commitments.
• Coordinate social engagements, personal events, and special occasions.
• Book travel, accommodation, transportation, and leisure activities for the executive and family.
• Assist with personal shopping, gift sourcing, and other lifestyle-related requests.
• Research and recommend products, services, and vendors as needed.

Household Administration:

• Create and maintain systems that improve household organization and efficiency.
• Coordinate domestic staff schedules and monitor performance where applicable.
• Manage household service providers, including cleaners, maintenance personnel, utility providers, and contractors.
• Track household expenses, subscriptions, renewals, and recurring payments.
• Maintain organized records of warranties, receipts, service agreements, and household documentation.

Family Support:

• Coordinate family schedules, school-related activities, extracurricular programs, and appointments.
• Schedule medical, dental, grooming, and wellness appointments for family members.
• Assist with planning birthdays, family celebrations, holidays, and other events.
• Coordinate childcare logistics where required.
• Ensure important family dates and commitments are well organized and communicated.

Administrative Support:

• Handle personal correspondence, forms, and documentation.
• Organize and maintain digital and physical filing systems.
• Prepare reminders, checklists, and weekly schedules for personal commitments.
• Monitor outstanding personal tasks and ensure timely completion.
• Liaise with banks, service providers, schools, and other external parties on personal matters.

Errands & Coordination:

• Run or coordinate personal errands efficiently.
• Arrange deliveries and collections.
• Coordinate vehicle servicing, insurance renewals, registrations, and maintenance schedules.
• Ensure household supplies and personal essentials are adequately stocked.
• Resolve day-to-day personal and household issues promptly.

Planning & Organization:

• Develop systems and routines that reduce administrative workload.
• Maintain task trackers and follow up on outstanding personal action items.
• Anticipate upcoming needs and proactively plan ahead.
• Recommend improvements that enhance organization and efficiency in the executive's personal life.

Key Performance Indicators (KPIs)

• Timely coordination of appointments and personal schedules.
• Efficient management of household operations and vendors.
• Reduction in missed appointments, scheduling conflicts, or overdue tasks.
• Timely completion of errands and personal requests.
• Accuracy and organization of household records and documentation.
• Executive satisfaction with personal support and responsiveness.
• Effective coordination of family logistics and events.
• Improvement in household structure and administrative efficiency.

Requirements

• Bachelor's Degree or HND in Business Administration, Hospitality, Office Administration, Social Sciences, or a related field is an advantage.
• Minimum of 2 – 4 years' experience as a Personal Assistant, Family Assistant, Lifestyle Assistant, Executive Household Assistant, or in a similar role.
• Experience supporting busy professionals or high-net-worth individuals is an added advantage.

Required Skills & Competencies

• Excellent organizational and multitasking skills.
• Strong time management and prioritization abilities.
• High level of discretion, integrity, and confidentiality.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Resourceful with excellent problem-solving skills.
• Ability to anticipate needs and work proactively.
• Strong interpersonal and relationship management skills.
• Calm and adaptable under changing priorities.
• Good negotiation and vendor management skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to use digital calendars, reminders, and task management tools effectively.
• Work Hours: 8:30am to 6:00pm.