Personal Assistant (Interior Deco) at Amani Advisory

Job Description

• Our client is a reputable interior décor company known for transforming spaces into stylish and functional environments, and is currently seeking a proactive, smart, and highly organized Personal Assistant to support the CEO with day-to-day administrative and operational tasks.
• The ideal candidate must be reliable, presentable, resourceful, and comfortable working in a dynamic, fast-paced environment.

Key Responsibilities

• Manage the CEO’s daily calendar, schedule meetings, appointments, and personal tasks to ensure effective time management.
• Organize and prepare materials for meetings, including briefs, reports, client proposals, and mood boards.
• Maintain a clear record of ongoing projects, deadlines, and deliverables; provide timely reminders and follow-ups.
• Attend meetings with or on behalf of the CEO, take detailed minutes, and ensure action points are tracked and executed.
• Handle email correspondence, phone calls, and messages professionally on behalf of the CEO.
• Liaise with clients, vendors, artisans, and team members to coordinate project timelines, site visits, and deliveries.
• Ensure the CEO is well-prepared for meetings, presentations, and client engagements.
• Handle personal errands and administrative tasks (e.g. shopping for office supplies, booking appointments, etc.).
• Manage travel arrangements, including flight bookings, accommodation, and transportation when required.
• Maintain organized files (digital and physical) including contracts, invoices, receipts, and project documentation.
• Conduct market research and prepare reports as requested (e.g. sourcing for décor items, new trends, vendor comparison, etc.).
• Assist in planning and executing events, or client presentations.
• Maintain a high level of confidentiality, discretion, and professionalism in all dealings.

Person Specifications

• Must have completed tertiary education (HND/BSc).
• Must reside in Yaba or Surulere axis; Yaba preferred.
• Prior experience as a PA or in an administrative role is an advantage
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint).
• Ability to work independently and take initiative.
• Professional appearance and demeanor.
• Proactive, resourceful, and able to anticipate the Business Owner’s needs.
• Ability to work independently and make sound decisions with minimal supervision.
• High attention to detail and strong problem-solving ability.
• Professional demeanour with strong interpersonal skills.