Personal Assistant at Global Profilers

Global Profilers is a Recruitment & HR Services firm specialized in recruitment in Africa; we are currently looking for a personal assistant for our client who  is in the power sector.

REQUIREMENTS

• Bachelor’s degree or its equivalent in relevant courses. Minimum of 4–6-year relevant experience.
• Candidates from Insurance company will be a good match for this role.
• Must be good with data analysis as well.

COMPETENCIES

• Team player
• Strong communication skills
• Flexible
• Great attention to detail
• Ability to work under pressure
• Deadline-Oriented
• Trustworthy and dependable

DUTIES

• Plans, co-ordinates and ensures the MD schedule is followed and respected.
• Communicates directly, and on behalf of the MD, with Board members, staff, union and others, on matters related to the MD’s program which includes composing and preparing correspondence that is most times confidential.
• Prioritizes and follows up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response.
• Manage a variety of special projects for the MD for positive organizational impact.
• Serves as the MD’s administrative liaison to the company’s board of directors. 
• Assists board members with travel arrangements, lodging, and meal planning as needed.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
• Analyze and collect data for various types of business reports.
• Create business reports that provide insight into key data points. Communicate the results of data analysis in written and verbal form to managers.
• Support various departments, including marketing and sales, in reaching their goals through analysis and reporting. 
• Monitor data to identify changes in financial and business trends.
• Support the sales team by processing home appliances sales from bank staff. Follow up from start to finish  i.e quotation to payment.
• Budgeting for insurance and corporate social responsibilities projects and making allocations and expenses according to the approved budgets.
• Working with Brokers to gather & review renewal information for corporate insurance arrangements, ensuring that the policy renewal is cost effective with broad policy cover.
•  Identify new insurable risks within the business and make recommendations for effective management of the risks.
•  Review and negotiate contractual insurance obligations placed on the organization.
•  Manage the liability claims notification process to insurers so that the insurers have sufficient information to investigate claims and monitor the process till final stage (claim payment).
•  Ensure that claims are redirected to process owners wherever possible and ensure the terms and conditions for insurance claims are clear and robust.
• Identify and work with the safety/risk management team to create practices and procedures that ensure risks are managed effectively from an insurance viewpoint. Resolve insurance queries from departments and third parties.
• Liaising with all stakeholders in the organization to be sure that all required licenses and agreements for the business are renewed and valid such as distributors/vendors agreements, TAX LICENSES, IMPORT LICENSES, INSURANCE, GOVT AGENCIES LICENSES etc
• Assisting the company in developing & managing social responsibility policies. 
• Using internal communication to reinforce the company’s social responsibility policies. Reaching out to the public via events, donations, or projects to deliver the message of the company’s commitment to social responsibility.
• Take up IMS responsibilities such as reporting unsafe act, condition, or procedure in the workplace, participating in fire or emergency drill at work, participating in incident reporting and investigation when necessary and adherence to Company policies

Salary Budget for the role 200-275k Gross