Personal Assistant at Fosad Consulting

Responsibilities

• Act as the primary point of contact between our company and external parties, including clients, partners, vendors, and stakeholders.
• Manage the company’s calendar, schedule appointments, meetings, and travel arrangements, and coordinate logistics to ensure efficient use of time and resources.
• Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate.
• Prepare and edit documents, presentations, reports, and other materials as requested, ensuring accuracy, clarity, and professionalism.
• Conduct research, gather information, and compile data on various topics to support decision-making and project management.
• Assist in the planning and coordination of events, meetings, conferences, and special projects, including venue booking, catering arrangements, and guest invitations.
• Handle personal errands and tasks on behalf of CEO, such as managing household expenses, coordinating appointments, and organizing personal appointments.
• Maintain confidentiality and discretion in handling sensitive information and confidential matters.
• Liaise with internal departments and team members to facilitate communication, collaboration, and information sharing.
• Anticipate CEO's needs and proactively address issues or concerns before they arise.
• Manage administrative tasks such as filing, record-keeping, expense tracking, and invoice processing.
• Provide ad hoc support and assistance to CEOas needed, adapting to changing priorities and requirements.
• Act as a representative of company”s in a professional and courteous manner, reflecting the values and standards of the organization.

Requirements

• Bachelor's Degree or equivalent qualification is preferred.
• Proven experience as a Personal Assistant or similar role, preferably in a corporate or executive environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Discretion and confidentiality in handling sensitive information and confidential matters.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to handle changing priorities and requirements.
• High degree of professionalism, integrity, and discretion.