Personal Assistant at Alan & Grant

Job Summary

• The Personal Assistant to the Managing Director provides high-level administrative, organizational, and confidential support to ensure the efficient operation of the MD’s office.
• The role requires strong coordination skills, discretion, and the ability to manage schedules, communications, and priorities in a fast-paced environment.

Key Responsibilities

• Manage the MD’s calendar, appointments, and meetings
• Screen, prioritize, and respond to emails, calls, and correspondence
• Organize meetings, prepare agendas, take minutes, and track action items
• Coordinate local and international travel arrangements
• Act as a liaison between the MD and internal teams, clients, vendors, and partners
• Follow up on delegated tasks and ensure deadlines are met
• Maintain organized records, files, and documents
• Assist in monitoring key projects and operational activities
• Assist with documentation related to property transactions
• Track contracts, approvals, and deadlines

Requirements

• Bachelor’s degree in Business Administration, Management, or related field
• Minimum of 3 years experience as a PA or Executive Assistant
• Excellent written and verbal communication skills
• Strong organizational and multitasking ability
• Proficiency in MS Office (Word, Excel, PowerPoint)
• High level of confidentiality and professionalism
• Ability to work independently and under pressure