Payroll Executive at Tusen Consulting

Job Purpose

• Responsible for the management and administration of employee information systems, in line with the Cluster and Area strategy.
• To assist the Payroll and Compliance Manager with the implementation of new systems and procedures aimed at ensuring efficiency in the organisation.
• Support to the specialist and generalist HR Managers for effective delivery of HR services and initiatives.

Key Accountabilities

Operational/Technical/Professional Results

• Processing of monthly payroll and responsible to ensure approval is done prior to the deadline.
• Provide accurate, comprehensive & timely information to the payroll cordinator for the processing of monthly salaries.
• Processing of monthly journals and all statutory payments.
• Responsible for processing the remittance of the annual ITF payment.
• Administer International Assignment immigration documentation process and ensure that the issuing and/or renewal of permits and visas are handled effectively, efficiently, and promptly.
• Process the monthly recognition and send information to the responsible Bendor for disbursement to employees.
• Responsible for processing of all lump sum payments.
• Provide logistics support, accurate and comprehensive data to remuneration consultants and comparator companies during remuneration & benefits surveys.
• Maintain and update employee records as provided by the FHRM’s in the Human Resources Information system, ensuring the integrity of employee data.
• Monitor and report on compliance to the HR records management framework in line with departmental/ Company objectives.
• Undertake special & ad hoc HR projects in line with departmental/company objectives.
• Documentation of HR processes, procedures, forms, and systems
• Administer retirement benefits, confirming eligibility and ensure that exit entitlements are accurate and paid out promptly.
• Payroll vendor contract management.

Leadership Results

• Design and run appropriate Human Resources Satisfaction Survey bi-annually ensuring transparency, open and honest feedback on related practices and systems.
• Generate qualitative and quantitative management reports through efficient use of HRIS.
• Provide support for training session’s specific to the needs of the various users of the Human Resources Information System.
• Provide back up support for team as provided in the work distribution schedule.

Management Results

• Review, develop key company information (HR Policy).
• Review, develop, document, and oversee the effective delivery of insurance benefits and claims for: i. Group life Insurance schemes. ii. Workmen compensation & personal accident
• Develop, implement and monitor company’s third-party loan scheme.
• Monthly monitoring and reporting of HR Cost
• Monthly reporting of Head count for the company
• Document all HR processes for the successful implementation of the SAP project in alignment with the global enterprise plan.

Relationship Results

Internal

• Establish and maintain effective and productive relationships, with all functional HR teams,
• Ensures that an excellent standard of service is provided by the Service Centre to all Functional HR Teams.
• Tracks outstanding queries and ensures that they are resolved satisfactorily within targeted time periods.
• Actively engages with Functional HR Teams to ensure that they are satisfied with service provided.
• Internal auditors for the audit of employee information processes

External

• External service providers.
• Government Immigration Department with regards to International Assignee documentation

Innovation Results

• Develop and maintain the HR departmental page on Nigeriact in line with the corporate objective of easy access to information.
• Provide support in the development, implementation and administration of technology driven tools that significantly enhance the efficiency and effectiveness of HR processes.
• Collate, compute and report analysis of key HR data to provide information on progress towards goals and objectives, issues and improvement areas, via HR Scorecard/Dashboard and HR Survey.

Knowledge, Skills & Experience

• A Degree in the Humanities, Social Sciences or Arts
• Exhibits a high level of initiative, confidentiality & commitment.
• 1 -2years tactical experience in Human Resources
• Has strong people skills
• Has excellent communications skills, listening actively and speaking clearly
• Have sufficient IT knowledge/skills to generate, operate and run reports.
• Excellent Interpersonal & leadership skills are also required.
• A high level of decision making, objectivity, creativity & Integrity.
• Due to the changing face of the HR practice, it is imperative that the jobholder can adapt to changes when necessary.