PA to the Deputy High Commissioner AO at British High Commission

This is a busy and varied job, working in the Private Office Team in the heart of the British High Commission.  The main role is to provide excellent administrative support to the Deputy High Commissioner (DHC) and, in collaboration with the High Commissioner’s Chief of Staff and the rest of the team, to support the effective and efficient running of the Private Office.

Roles and responsibilities:

• Managing the Deputy High Commissioner’s diary and daily programme (including practicalities such as transport)
• Receiving, dealing with and prioritising (in conjunction with the DHC) meeting and public appearance requests from internal and external stakeholders.
• Managing official correspondence and drafting replies
• Ensuring briefing packs are collated for official meetings and appearances
• Planning and organising receptions and dinners hosted by the DHC
• Taking and circulating minutes for meetings chaired by the DHC
• Collaborating with the High Commissioner and Development Director’s PA’s to ensure co-ordinated use of their time
• Support other seniors during their staff’s leave
• The job holder is encouraged to support wider BHC delivery by playing a full role in the mission and ensuring Private Office procedures are as efficient as possible
• Resources managed (staff and expenditure):
• Nil, although keeping track of DHC’s travel and entertainment budget.

Essential qualifications, skills and experience  

• At least 2 years previous experience in a large office.
• Strong English language skills with the ability to both speak and write clearly and fluently.

Desirable qualifications, skills and experience  

• First Degree 2:2 or higher. 
• A strong track record as PA to a busy senior executive.

Required behaviours  

• Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together