PA to Defence Adviser / Clerical Assistant to Defence Section A2 at British High Commission

Job ID: 08/22 ABJ
Grade: A2 (L)
Job Subcategory: MOD (Ministry of Defence)
Working hours per week: 38 hours
Start Date: 23rd May 2022
Type of Post: British High Commission
Type of Position: Permanent
Job Category: Other British Government Departments (Partners across Government, including UK Visas)

Job Description
Main Purpose of Job:

• PA to the Defence Adviser and Defence Section Administration Support.

Roles and Responsibilities
What will the job holder be expected to achieve?:

• Act as Defence Section Clerical Assistant, responsible for the direct administration support to the Defence Section.
• Arranging travel for Defence Section.
• General administration including filing, reproducing and dispatch of documents, library and stationery supplies.
• DA and Section Diary management, room bookings and transport bookings.
• Assisting the ADA (Assistant to the Defence Attaché) with events and official VIP visits.
• Day to day procurement of required local purchases for the Defence Section as requested.
• Stand in and manage the office on behalf of the ADA in his absence
• Supervise Defence Section Drivers and maintain of vehicle log book registers and monthly fuel usage.
• Maintain leave register for local employed staff and submit leave for Foreign, Commonwealth and Development Office accounting system input on a monthly basis.
• Responsible for maintaining the Defence Section Team Site and electronic records.

 Secondary / Occasional Duties:

• Administrative tasks as required and directed by the ADA.
• Resources managed (staff and expenditure):
• Defence Section Drivers and a float of Cash Account

Essential Qualifications, Skills And Experience  

• Detail orientated, able to multi-task and work under pressure.
• Team player, mature, self-motivated, able to work independently.
• Strong administrative experience; Information Technology Literate is a must.
• The incumbent should be prepared to help wherever required on a variety of different topics even if this falls outside the strict job specification.  Reliability, initiative and a high degree of responsibility and security are essential.
• As a representative of a small Other Government Departments in the High Commission, an ability to get on with others departments is necessary, good communication and inter-personal skills are essential.
• Dealing with VIPs

Desirable Qualifications, Skills And Experience:

• Knowledge of basic Accounting

Required Competencies:

• Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Other benefits and conditions of employment:

• Learning and development opportunities (and any specific training courses to be completed)
• Opportunity to enrol and study on recommended FCDO training that will be available at post after the probation period.

Working Patterns:

• Monday – Thursday 8:00 – 1700, Friday 8:00 – 14:00
• Physical presence in the High Commission is paramount but can be managed and discussed with the Line Manager.
• Ability to be flexible with working weekends and at times outside of normal working hours is required.

Salary
NGN 431,507.86 Monthly.