Operations Officer at Beckley Consulting Limited

Location: Lekki, Lagos
Supervision Received: Operations Manager
Supervision Exercised: Nil

General Responsibilities
This position exists to ensure:

• Product delivery schedule at depots and timely deliveries to customers and vendors with no stock loss;
• Timely collection and filing of signed waybills from truck drivers as evidence of products delivered;
• Management of stock with vendors and periodical reconciliation of products lifted and products received by customers.

Activities:

• Visit Depot to ascertain product situation and product schedule based on customer’s request.
• Dispatch trucks loaded with products to customers/vendors timely with all necessary documents based on request.
• Ensure that safe to load checks are carried out on every truck before loading products and that loading-trucks comply with safety and other regulatory requirements.
• Collate duly signed returned waybills from truck drivers and customers’ evidence of receipt of products and collaborate with accounts to ensure timely invoicing of products.
• Prepare reconciliation statement of products sent to customers/vendors and products received by them, noting quantity variance, daily, weekly, and monthly.
• Prepare accurate reports of activities of all trucks movements and deliveries to customers/vendors noting product loss quantities.
• Prepare reconciliation statement of product receipts/purchased and issues/sold in quantity periodically.
• Month-end checks, stocktaking from various customers /vendors.
• Ensure stocks management at the states/ with vendors.
• Ensure proper distribution of product based on customers’ request.
• Follow up with drivers/ field staff/engineers for smooth delivery of products to customers.
• Maintain a good filing system for all loading and receiving documents, including waybills and reports for ease of access and reconciliation.
• Any other job which may be assigned by management.

Accountabilities:

• A weekly report of liftings and deliveries to customers.
• Updated records and file of waybills signed by customers/drivers.
• Monthly reconciliation statement of products receipts and issues.
• Summary of products supplied and invoiced to customers.
• Updated truck movement register.
• An updated file of customers’ signed waybills.
• Stocktaking reports.

Qualifications

• National Diploma / First Degree or its equivalent in any discipline.

Experience:

• 2 years’ operations or logistics experience in an oil marketing company.
• White product depot experience working with transporters will be an advantage.

Skills:

• Excellent prioritization competency.
• Ability to work with others as a team.
• knowledge of the white products retail market in Nigeria.
• Highly organized, able to work independently.
• Analytical and willing to learn.
• Knowledge of white product depot operation.
• Up-to-date knowledge of petroleum products regulatory requirements.
• Micro-soft office suites (excel, word, PowerPoint, etc).
• Good oral and written communication.
• Ability to work under pressure.
• Integrity.
• Strong inter-personal relationship.
• Drive to meet set targets.
• Entrepreneurial mind-set.

Context:

• The job requires a good understanding of Tanker drivers and their sharp practices, logistic issues, and optimization of trucks. A good relationship with Tanker drivers’ union to reduce conflict and minimize loss when lifting products.

Salary
N70,000 - N80,000 / Month