Operations Intern at PACT

Open To: All qualified candidates

Location: Abuja  

Duration: 6 months 

Pact West Africa (Nigeria) is a Country Office of Pact, an international non-governmental and non-profit organization with its headquarters in Washington, DC.  We envision a world where everyone owns their own future.  To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Position Summary: Supports general office functions including administrative, logistics, procurement and maintenance of assets. She/he helps ensure that office communications run smoothly, both internally, with beneficiaries and the general public.

Responsibilities:

• Support the inventory management system of the organization by monitoring stock of supplies, ordering supplies, and distributing supplies where necessary
• Provide facility management support to the organization.
• Create and update records ensuring accuracy and validity of information
• Liaise with vendors to provide service to the office.
• Schedule and plan meetings and appointments when necessary. 
• Prepare payment documents for goods and services.
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Assist in staff and visitors’ travel management within the country and out.
• Assist with the update of all maintenance records on all equipment.
• Carry out asset verification on a regular basis and maintain an accurate assets register.
• Provides support in organizing travel and stay (hotel reservations) for project staff
• Support the operations unit in maintenance and repair or replacement of equipment. 
• Carry out market survey and review of submitted quotations
• Any other tasks assigned by supervisor

Minimum Qualification:

• BA/B.Sc. in Business Admin, Marketing or any related degree.
• At least 1-year post NYSC experience working with an INGO. 
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for diversity.
• Ability to work effectively in a fast-paced, stressful environment.
• Proficiency with MS office software required (Outlook, Word, Excel, PowerPoint etc.)
• Excellent ability to communicate and maintain diplomatic and productive relations with the team; resourcefulness, flexibility and ability to work in a changing and challenging environment.
• Possess positive attitude, Self-motivated, independent, can deliver results under stress and timely manner, team worker, confident in dealing with people.