Operations Analyst, RDGW4 at African Development Bank - AfDB

Reference: ADB/20/034
Location: Abidjan, Cote d'Ivoire
Position N°: 50076500
Grade: PL6

The Complex

• The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions. Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa. Each Regional Directorate is headed by a Director General and is staffed with the relevant sectoral functions and administrative capabilities for rapid delivery of services to client countries.
• The Regional Directorates provide overall strategic direction to country offices within the regions and are responsible for the Bank’s operations, business development, project management and overall effective delivery of the Bank’s High 5s”.
• The Operations Implementation Support Division activities consist of supporting the Sectoral Divisions and the Country Offices to ensure effective project implementation through results-based supervision and coordinating project services (taking account fiduciary and cross-cutting issues).

The Position

• Under the Supervision of the Operations Implementation Support Division Manager, the Operations Analyst will support the implementation of its operational work programmes.
• The Operations Analyst’s responsibilities will include collecting, analysing, and providing data and data analysis that are necessary for the execution of the work program.
• The Operations Analyst in performing his/her functions, facilitates the work and decision making for the Management and Task teams in the concerned Department.

Duties and Responsibilities
The incumbent will, in particular:

Business Analysis:

• Work closely with the Operations Implementation Support Division Manager to prioritise information required to facilitate substantiated decisions or serve as input to Board Documents that originate from the regions;
• Conduct ad-hoc analysis as required;
• Carry out collection and analyses of supervision data, disbursement ledgers and procurement data of active projects in the portfolio of the Region with particular focus on reporting on the performance of active projects and giving special attention to alerted projects in Bank Dashboard;
• Engage different business users, subject matter experts and other critical resources during the process of gathering and analysing data requirements;
• Analyse gathered data according to requirements and create reliable data platforms;
• Validate information to establish its accuracy and resource reference;
• Provide well-defined gap analysis;

Database Administration:

• Contribute to the Design and maintenance of a Database for the Region’s portfolio of active and pipeline projects;

Monitoring of Portfolio:

• Continuous and or frequent monitoring of portfolios;

Reporting:

• Contribute to the preparation of monthly, quarterly, annual and ad hoc reports on the management and performance of the Region’s portfolio inclusive but not limited to: loan/grant effectiveness, supervision rating, disbursement trends, loan cancellation, status of project audits and, status of Project Completion Reports;
• Provide support or inputs to reports on the compliance of the Borrower with the Bank's General Conditions and covenants applicable to loans and grants;
• Report on accuracy and completeness of SAP data regarding the department's portfolio;

Risk management:

• Assist in ensuring that all reports and activities comply with Bank requirements in terms of Rules, Policies and Presidential Directives that eliminate any audit finding pertaining to tasks;

Preparation of Reviews:

• Assist with the preparation of region / country portfolios reviews and region/country portfolios implementation supervisions;
• Contribute to the preparation and the monitoring of the Annual Work Program and regular updates of the Work Programs for the Region using the established or as directed schedules;
• Assist in the preparation of the Annual Activity Reports and Portfolio Analysis Reports;

Stakeholder Management:

• Establish working relationships that facilitate the gathering of information, data & relevant documents that assist in providing the necessary report or document or terms of reference as required by superiors;

Championing the Complex / Regional mandate and purpose:

• Providing direct and indirect operational support that contribute to the Regional output and mandate;

Selection Criteria

• Hold at least a Master's degree or its equivalent in Economics, Business Management, Information Technology or in a related discipline;
• Have a minimum of four (4) years of relevant professional experience in compiling management information, data analysis and formulation of data models;
• Demonstrated experience in Data Management in Development or similar organizations;
• Experience working in a team in a multi-cultural, multi-disciplinary, international and professional environment;
• Comprehensive understanding of projects structures, including project planning, risk management strategy, communication management strategy, lessons learned & critical success factors, strategies, policies, procedures and practices of other similar institutions;
• Acute knowledge and understanding of the elements essential for the effective delivery and measurement of development impacts through projects and programs in Africa;
• Ability to identify and create meaningful linkages across sectors to drive data management at a country and regional level;
• Good understanding of the organization’s systems and capabilities; ability to analyse business operations to understand possible strengths and weaknesses and determine opportunities to fast track processes that facilitate informed decision making;
• Ability to make effective, timely and well-determined actions and/or intervention for results delivery;
• Demonstrated Competency in project cycle management;
• A Structured Query Language (SQL) Certification will be an added advantage;
• Private Sector experience will be an added advantage;
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language;
• Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.