Office Manager at Turbham Limited

Job Description:

We are seeking an organized and proactive Office Manager to oversee the daily operations of our office. As the Office Manager, you will play a key role in ensuring the smooth functioning of the workplace by managing administrative tasks, coordinating office activities, and supporting various departments. Your role will involve everything from handling office supplies and equipment to ensuring a productive and positive work environment for all employees.

Key Responsibilities:

• Office Operations: Oversee and manage all daily office operations, including maintaining office supplies, coordinating maintenance and repairs, and ensuring that office equipment is in good working order.
• Administrative Support: Provide administrative support to various departments, including scheduling meetings, managing calendars, and assisting with travel arrangements. Prepare reports, presentations, and correspondence as needed.
• Team Coordination: Foster a positive and productive work environment by coordinating office activities, events, and team-building exercises. Assist in onboarding new employees and act as the main point of contact for office-related inquiries.
• Budget Management: Manage office budgets, including tracking expenses, negotiating with vendors, and ensuring cost-effective operations. Work closely with the finance department to ensure accurate and timely processing of invoices and payments.
• Health & Safety Compliance: Ensure the office complies with health and safety regulations. Coordinate regular safety checks and emergency drills, and maintain up-to-date records of compliance-related activities.
• Facility Management: Liaise with building management and external vendors to ensure the office environment is well-maintained, clean, and secure. Oversee any office renovations or relocations as required.
• IT Coordination: Work with the IT department to ensure all office technology, including computers, phones, and network systems, are functioning properly. Assist employees with basic IT issues and coordinate with IT support for more complex problems.

Requirements:

Experience:

• Proven experience in an office management or administrative role, with a strong understanding of office procedures and equipment.
• Experience in managing budgets, negotiating with vendors, and overseeing office maintenance.

Skills:

• Strong organizational and multitasking abilities, with excellent attention to detail.
• Effective communication skills, both written and verbal, with the ability to interact with all levels of staff and management.
• Proficiency in office software, including Microsoft Office Suite and office management tools.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Leadership: Demonstrated ability to lead and motivate a team, with a proactive approach to problem-solving and a focus on creating a positive work environment.

Knowledge: Familiarity with health and safety regulations, facility management, and basic IT troubleshooting is a plus.