Office Manager at SENCE Nigeria

Job Description

• Our client, a Financial consulting firm is looking to hire an Office Manager to organise and coordinate administration duties and office procedures.
• Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety.

Responsibilities: 

• Overseeing general office operation.
• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organise the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organise office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Producing reports, composing correspondence, and drafting new contracts.
• Creating presentations and other management-level reports.

Requirements

• The requirements listed below are representative of the Knowledge, Skill and/or ability required to perform this job satisfactorily: 
• HND or Degree from a recognized institution
• Minimum of 4 years proven experience as an Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements