Office Manager at Primera Africa Finance Group

Job Description

• The Office Manager will serve as the first point of contact for visitors, ensuring a welcoming and professional front-office experience. The role also involves providing administrative support to the Strategic Assistant to the GMD, handling office operations, and managing travel arrangements for Management. We seek a vibrant and energetic professional with 2–3 years of experience in office administration or related roles.

Front Office Management

• Greet and assist guests in a professional and friendly manner.
• Manage incoming calls and correspondence, directing them appropriately.
• Ensure the reception area is organized and presentable always.

Administrative Support

• Assist the Strategic Assistant to the GMD in daily administrative tasks.
• Organize and maintain office records, reports, and documentation.
• Coordinate meeting schedules, prepare minutes, and follow up on action items.
• Handle office supplies procurement and inventory management.
• Manage the GMD’s calendar, boardroom bookings, and take minutes for key meetings.

Travel & Logistics Coordination

• Manage travel arrangements, including flights, accommodation, and transportation for the GMD.
• Ensure smooth logistics for business trips, including visa processing where required.
• Maintain records of travel expenses and prepare necessary reports.

Office Operations & Vendor Management

• Liaise with facility management for office maintenance and repairs.
• Manage relationships with office vendors and service providers.
• Support the coordination of company events, meetings, and conferences.

Expense & Budget Management

• Track and reconcile office expenses, ensuring efficient budget utilization.
• Process invoices and liaise with finance for office-related payments.

Requirement

• Bachelor's degree in Business Administration, Office Management, or related field.
• 2–3 years of experience in office administration, executive assistance, or front-office roles.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work in a fast-paced environment and maintain professionalism.
• High level of discretion and confidentiality when handling sensitive information.

Preferred Attributes

• Vibrant and energetic personality with a proactive approach.
• Ability to build rapport with stakeholders and create a positive office environment.
• Strong problem-solving skills and adaptability.